Administrative Associate Duties
This is the fourth level in a group of five progressively higher
This title works under very limited supervision and may serve as
first-line supervisor or office manager. The supervisor is consulted
for clarification of policies. This title also may be responsible
for the entire process for scheduling workshops and meetings.
This titles must frequently interpret written policies and
procedures and follow generally known precedents for complex cases.
In addition, it frequently deals with issues of a highly
confidential nature and must be able to use discretion effectively.
This may be in a one-person office.
DUTIES AND RESPONSIBILITIES
Supervises program operations.
Plans, schedules, allocate, and prioritizes workload to meet
Initiates and coordinates complex projects with other departments
and interacts with other department personnel to accomplish
Prepares budget recommendation for assigned work unit and monitors
or administers the budget throughout the year.
Assists with program details, often requiring full program
May serve as sole administrative and clerical support.
Creates, maintains, and writes queries for databases and uses
diagnostic tools in the production and interpretation of data for
budgetary and strategic planning.
Performs other related duties as assigned.
EDUCATION AND EXPERIENCE
High school diploma or equivalent and three years of progressively
responsible office experience
OR Associate's Degree and one year of responsible office experience
may be required.
KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of office practices and procedures.
Ability to use discretion with confidential information.
Ability to use independent judgment.
Ability to work under very limited supervision.
May require supervisory skills.
A typing test may be required by the department.