Buyer Senior Duties and Responsibilities
Purpose of Classification:
Coordinates and executes the most difficult and unique purchasing
transactions. May lead or supervise Buyers, Associate Buyers, and
support staff. This classification reviews a wide range of purchase
requisitions including the most difficult and unique; investigates
and develops sources of supplies, preparing bid specifications;
issues bid requests and reviews quotations. Interprets purchasing
procedures to departments and vendors, as a specialist in assigned
material categories, which require a high degree of technical
third in a series of four classifications and is distinguished from
the Buyer in that the purchasing transactions negotiated have
University-wide and significant financial impact. This
classification requires considerable exercise of initiative and
Examples of Duties:
- Processes the most difficult and unique purchasing
transactions in accordance with state and federal statutes,
policies established by the Arizona Board of Regents and
institutional policies and procedures.
- Identifies and selects vendors to procure highly technical
commodities meeting criteria of price, quality, quantity,
availability, and delivery dates and places orders.
- Analyzes departmental purchase requisitions for completeness
and accuracy of information. Contacts department or initiator to
clarify and complete information. Determines method needed to
process requisition such as bid, request for proposal, or
- Develops and refines highly complex technical bids and
- Negotiates contracts and bid proposals.
- Interprets and communicates purchasing procedures and
policies to departments, vendors and staff.
- Interviews sales representatives and researches companies to
develop new sources of supplies to update records and files, and
to secure favorable terms for the University.
- Writes and distributes highly technical bid invitations or
requests for proposal, receives and analyzes quotes, bids, and
proposals, and awards the contract.
- Establishes blanket purchase agreements with vendors setting
dollar limitations and time of contract limitations.
- Monitors the maintenance of records regarding pricing and
ordering of materials; prepares reports analysis and
- May lead or supervise the activities of others.
Knowledge, Skills and Abilities:
- Knowledge of the principles and practices of purchasing.
- Knowledge of the materials, products, and the commodity
markets in assigned areas of specialization.
- Skill in preparing and analyzing complex technical
specifications, bids and proposals.
- Skill in both verbal and written communication.
- Skill in establishing and maintaining effective working
- Skill in supervising or leading the work activities of
Bachelor's degree in related field AND three years of buying
experience; OR, Seven years of buying experience; OR, Any equivalent
combination of experience and/or education from which comparable
knowledge, skills and abilities have been achieved.
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