Payroll Specialist Duties and Responsibilities
Purpose of Classification:
Maintains and processes payroll records and reports for accounting
of salary/wages due, accruals, deductions and other payroll
functions. Acts as a resource and provides leadership to
first in a series of three classifications. Incumbents perform
duties similar to the Payroll Assistant classification, but are
distinguished in that specialists typically are assigned more
technical responsibilities, have expertise in most areas of the
payroll function to enable them to be a resource to payroll
assistants, make independent judgements within established limits
and have some lead responsibilities.
Examples of Duties:
- Reviews, analyzes and checks payroll reports for accuracy
and makes necessary adjustments or corrections through journal
entries or other established procedure.
- Completes appropriate forms to adjust wage/salary account
funds or to correct or balance a special situation.
- Researches, analyzes and resolves difficult or technical
problems or questions presented by other workers, faculty,
staff, students or outside agency representatives using
knowledge of common problems and of entire payroll function.
- Recommends or participates in the development of new
procedures and policies related to payroll operations utilizing
knowledge of university, state and federal policies and
- Compiles financial, tax and payroll reports for both
internal and external purpose; submits to supervisor for review.
- Acts as liaison with staff, faculty, administrators and
students in answering questions, providing alternatives and
- Coordinates schedules and conducts training sessions for
departmental payroll representatives to explain payroll policies
and procedures, state and federal regulations and laws.
- Prepares correspondence of a technical nature pertaining to
- Coordinates and interacts with federal and state agencies on
issues pertaining to employee compensation and deductions.
- Compiles and analyzes payroll data, makes recommendations
and determinations and prepares related reports.
Knowledge, Skills and Abilities:
- Knowledge of payroll principles, practices, regulations and
- Skill in evaluating and analyzing technical payroll
- Skill in both verbal and written communication.
- Knowledge of accounting practices and procedures.
- Skill in preparing detailed reports.
- Skill in performing detailed computations.
years of related experience which includes two years of clerical
accounting experience; OR, Any equivalent combination of experience
and/or education from which comparable knowledge, skills and
abilities have been achieved.
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