Program Coordinator Senior Duties and Responsibilities
Purpose of Classification:
Coordinates activities and functions of a designated program
independently to ensure that goals and objectives specified for the
program are accomplished in accordance with priorities, time
limitations, funding limitations or other specifications. Controls
budget and subordinate staff. This classification is for positions
with incumbents that have responsibility for a particular program. A
program provides a specific service or carries out specific
activities as a separate entity or as a component program within a
department such as student service programs or sponsored programs,
but is not a department itself.
Distinguishing Characteristics:
This is
second in a series of two classifications. Incumbents perform many
of the same duties as the Program Coordinator but are distinguished
from them in that seniors exercise more autonomy and final decision
making authority, coordinate programs with a wider scope, affecting
a large population, therefore creating greater impact and exposure
and are given a large fiscal responsibility such as preparation and
control of the program budget and decision making based on
budget/financial considerations. Both classifications are expected
to supervise other staff, but supervision usually plays a larger
role for seniors since the scope and complexity typically require a
larger support staff.
Examples of Duties:
- Supervises the activities of subordinates.
- Develops and independently implements new or revised program
goals and objectives.
- Performs needs assessment and analyzes and studies
participant, member and community needs for basis of program
development.
- Develops and schedules a program work plan in accordance
with specifications, objectives and funding limitations;
oversees daily operations and coordinates program activities
through assigned staff; prioritizes and delegates work
activities.
- Prepares budget proposals and recommendations and
establishes budget control system for controlling expenditures;
controls expenditures in accordance with budget allocations;
recommends equipment and resources for program.
- Prepares proposal for funding and/or funding continuation
from outside sponsors.
- Confers with and advises staff, students and others to
provide technical advice, problem solving assistance, answers to
questions and program goals and policy interpretations; refers
to appropriate department or person when unable to respond.
- Prepares periodic reports, financial statements and records
on program activities, progress, status or other special reports
for management or outside agencies.
- Evaluates program effectiveness to develop and implement
improved methods; devises evaluation methodology and implements;
analyzes results and takes proper action based on outcome.
- Reviews applications or other program documents to determine
acceptance or make decisions pertaining to program.
- Recruits program participants, members and volunteers
utilizing the most appropriate promotional or marketing methods
such as individual letters, brochures or presentations at
meetings.
- Develops, compiles and writes communications and promotional
literature for distribution such as newsletters, brochures or
flyers; coordinates process from development through printing
and distribution.
- Develops and facilitates workshops, meetings or conferences
with high impact on program and/or participants; coordinates
logistics, scheduling and participant communications.
- Interacts and maintains liaison with students, faculty,
staff and outside/community agencies in facilitating program
objectives.
Knowledge, Skills and Abilities:
- Knowledge of issues pertaining to area of assignment.
- Knowledge of budgeting and accounting principles.
- Knowledge of organizational practices.
- Knowledge of supervisory practices and principles.
- Skill in budget preparation and forecasting.
- Skill in both verbal and written communication.
- Skill in coordinating and prioritizing work and activities
of self and others.
Minimum Qualifications:
Bachelor's degree in a field appropriate to the area of assignment
AND four years' administrative/coordinate program experience; OR,
Master's degree in field appropriate to area of assignment AND two
years' administrative/coordinate program experience; OR, Eight years
of progressively responsible administrative/coordinate program
experience; OR, Any equivalent combination of experience and/or
education from which comparable knowledge, skills and abilities have
been achieved.
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