Academic Personnel Specialist Duties and Responsibilities
Purpose of Classification:
Provides high-level administrative support for academic personnel
management, including faculty hiring, tenure and promotion. Manages
academic personnel records and serves as a primary point of contact
on complex and confidential academic personnel issues.
Distinguishing Characteristics:
This is
a specialized classification and not part of a series.
Examples of Duties:
- Monitors and coordinates instructional personnel hiring,
promotion and tenure processes on the campus.
- Ensures that established promotion and tenure policies and
procedures are followed.
- Establishes and monitors faculty review schedules; adjusts
schedule as needed.
- Coordinates academic personnel searches and hiring
processes; ensures appropriate approvals are obtained.
- Maintains academic personnel files consistent with
University policies and practices.
- Composes confidential correspondence for Provost and Vice
Provost signature.
- Oversees and administers the day-to-day operations of the
Office of the Provost and Academic Affairs; develops systems and
procedures which ensure efficient office operations.
- Investigates, evaluates and resolves typical
administrative/operational problems.
- Analyzes data, makes recommendations and prepares complex
recurring and ad hoc reports.
- Serves as liaison to faculty, staff, students, alumni and
the general public on complaints and issues that may be
specifically assigned.
- Participates in meetings and conferences pertinent to area
of responsibility.
- Prioritizes and arranges meetings, conferences and
appointments for Vice Provost for Academic Affairs; makes
necessary travel reservations and itineraries; determines and
prepares background materials as needed.
Knowledge, Skills and Abilities:
- Knowledge of principles, practices and standards of human
resource administration, including academic personnel.
- Knowledge of methods and procedures used in collecting,
analyzing, interpreting and reporting data.
- Knowledge of university policies and practices governing
academic personnel matters and related state and federal
regulations.
- Skill in both verbal and written communication.
- Skill in analyzing problems and determining appropriate
resolutions.
- Skill in providing quality customer service.
- Skill in establishing and maintaining effective working
relationships with customers and departmental personnel.
Minimum Qualifications:
Bachelor's degree AND two years of directly related academic
administrative experience; OR, six years of directly related
administrative experience; OR, any equivalent combination of
experience and/or education from which comparable knowledge, skills
and abilities have been achieved.
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