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You are here: The Job Explorer > Job Description > Academic Personnel Specialist

Academic Personnel Specialist Duties and Responsibilities

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Purpose of Classification:

Provides high-level administrative support for academic personnel management, including faculty hiring, tenure and promotion. Manages academic personnel records and serves as a primary point of contact on complex and confidential academic personnel issues.

Distinguishing Characteristics:

This is a specialized classification and not part of a series.

Examples of Duties:

  • Monitors and coordinates instructional personnel hiring, promotion and tenure processes on the campus.
  • Ensures that established promotion and tenure policies and procedures are followed.
  • Establishes and monitors faculty review schedules; adjusts schedule as needed.
  • Coordinates academic personnel searches and hiring processes; ensures appropriate approvals are obtained.
  • Maintains academic personnel files consistent with University policies and practices.
  • Composes confidential correspondence for Provost and Vice Provost signature.
  • Oversees and administers the day-to-day operations of the Office of the Provost and Academic Affairs; develops systems and procedures which ensure efficient office operations.
  • Investigates, evaluates and resolves typical administrative/operational problems.
  • Analyzes data, makes recommendations and prepares complex recurring and ad hoc reports.
  • Serves as liaison to faculty, staff, students, alumni and the general public on complaints and issues that may be specifically assigned.
  • Participates in meetings and conferences pertinent to area of responsibility.
  • Prioritizes and arranges meetings, conferences and appointments for Vice Provost for Academic Affairs; makes necessary travel reservations and itineraries; determines and prepares background materials as needed.

Knowledge, Skills and Abilities:

  • Knowledge of principles, practices and standards of human resource administration, including academic personnel.
  • Knowledge of methods and procedures used in collecting, analyzing, interpreting and reporting data.
  • Knowledge of university policies and practices governing academic personnel matters and related state and federal regulations.
  • Skill in both verbal and written communication.
  • Skill in analyzing problems and determining appropriate resolutions.
  • Skill in providing quality customer service.
  • Skill in establishing and maintaining effective working relationships with customers and departmental personnel.

Minimum Qualifications:

Bachelor's degree AND two years of directly related academic administrative experience; OR, six years of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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