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Business Manager Duties and Responsibilities

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Purpose of Classification:

Assists in managing and controlling and is responsible for coordinating accounting, budgeting, auditing and other financial or related functions to ensure financial integrity of work unit. Incumbents also direct or coordinate personnel and operational matters, but this aspect does not account for a substantial portion of the job responsibilities. Financial management has the greatest emphasis and is the overriding, major function.

Distinguishing Characteristics:

This is first in a series of two classifications. It is distinguished from the senior level in that incumbents typically assist an administrative official in financial management and have some decision-making and signature authority, but are not delegated full control. This classification is distinguished from the Administrative Associate series by the emphasis on financial management.

Examples of Duties:

  • Supervises or coordinates work activities of subordinates.
  • Coordinates preparation and/or assists administrative official in the preparation and coordination of operation and special budgets; prepares cost projections and analyses.
  • Prepares or assists in preparation of financial and administrative reports for administrative planning purposes; analyzes and interprets financial data and other information.
  • Controls expenditures in accordance with budgeted amounts; reviews and authorizes purchase of supplies, services and equipment within limits set by administrative official; evaluates and recommends or implements improvements in cost control practices.
  • Researches, analyzes and makes recommendations regarding resource needs for staff, capital equipment/improvements, supplies and services considering budget limitations.
  • Maintains proper accounting and records of operational and special budgets, typically utilizing a computerized system; designs and implements new procedures or computer systems.
  • Participates in internal and external audits; prepares audit work papers.
  • Directs and/or coordinates personnel matters, such as preparing personnel forms for payroll, classification, recruiting, and new hire actions, interviewing and selecting new staff, employee grievances, and ensuring compliance with applicable policies such as Affirmative Action.
  • Advises staff on financial, technical and operational matters; instructs and orients new members of staff, faculty, or administration.
  • Represents college, department or work unit at meetings or conferences and at many levels of the university organization.
  • Responds to requests for information or complaints from university and public regarding operations of work unit.
  • Keeps informed of, interpret and applies pertinent rules, regulations, policies and procedures set forth by university or outside governing agencies.

Knowledge, Skills and Abilities:

  • Knowledge of management and supervision practices and techniques.
  • Knowledge of accounting and budgetary theory, principles and practices.
  • Knowledge of State and Federal laws and regulations pertaining to departmental budgets and accounting practices.
  • Skill in both verbal and written communication.
  • Skill in applying accounting and financial management principles.
  • Skill in use of automated/computer systems.

Minimum Qualifications:

Bachelor's degree in Accounting, Business Administration or related field AND two years of related budget and accounting experience; OR, Six years of progressively responsible budgeting and accounting experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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