Business Manager Duties and Responsibilities
Purpose of Classification:
Assists
in managing and controlling and is responsible for coordinating
accounting, budgeting, auditing and other financial or related
functions to ensure financial integrity of work unit. Incumbents
also direct or coordinate personnel and operational matters, but
this aspect does not account for a substantial portion of the job
responsibilities. Financial management has the greatest emphasis and
is the overriding, major function.
Distinguishing Characteristics:
This is
first in a series of two classifications. It is distinguished from
the senior level in that incumbents typically assist an
administrative official in financial management and have some
decision-making and signature authority, but are not delegated full
control. This classification is distinguished from the
Administrative Associate series by the emphasis on financial
management.
Examples of Duties:
- Supervises or coordinates work activities of subordinates.
- Coordinates preparation and/or assists administrative
official in the preparation and coordination of operation and
special budgets; prepares cost projections and analyses.
- Prepares or assists in preparation of financial and
administrative reports for administrative planning purposes;
analyzes and interprets financial data and other information.
- Controls expenditures in accordance with budgeted amounts;
reviews and authorizes purchase of supplies, services and
equipment within limits set by administrative official;
evaluates and recommends or implements improvements in cost
control practices.
- Researches, analyzes and makes recommendations regarding
resource needs for staff, capital equipment/improvements,
supplies and services considering budget limitations.
- Maintains proper accounting and records of operational and
special budgets, typically utilizing a computerized system;
designs and implements new procedures or computer systems.
- Participates in internal and external audits; prepares audit
work papers.
- Directs and/or coordinates personnel matters, such as
preparing personnel forms for payroll, classification,
recruiting, and new hire actions, interviewing and selecting new
staff, employee grievances, and ensuring compliance with
applicable policies such as Affirmative Action.
- Advises staff on financial, technical and operational
matters; instructs and orients new members of staff, faculty, or
administration.
- Represents college, department or work unit at meetings or
conferences and at many levels of the university organization.
- Responds to requests for information or complaints from
university and public regarding operations of work unit.
- Keeps informed of, interpret and applies pertinent rules,
regulations, policies and procedures set forth by university or
outside governing agencies.
Knowledge, Skills and Abilities:
- Knowledge of management and supervision practices and
techniques.
- Knowledge of accounting and budgetary theory, principles and
practices.
- Knowledge of State and Federal laws and regulations
pertaining to departmental budgets and accounting practices.
- Skill in both verbal and written communication.
- Skill in applying accounting and financial management
principles.
- Skill in use of automated/computer systems.
Minimum Qualifications:
Bachelor's degree in Accounting, Business Administration or related
field AND two years of related budget and accounting experience; OR,
Six years of progressively responsible budgeting and accounting
experience; OR, Any equivalent combination of experience and/or
education from which comparable knowledge, skills and abilities have
been achieved.
Next: Business Manager Senior Job Description |
|
|
