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You are here: The Job Explorer > Job Description > Buyer Associate

Buyer Associate Duties and Responsibilities

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Purpose of Classification:

Purchases materials, equipment, supplies and services in accordance with prescribed purchasing regulations and procedures. Reviews and analyzes purchase requisitions, investigating and developing sources of supplies, prepares routine bid specifications, issues bid requests, reviews quotations, interprets purchasing procedures to departments and vendors, acting as a liaison between user departments and vendors.

Distinguishing Characteristics:

This is first in a series of four classifications and is distinguished from the Buyer in that the Buyer Associate does not perform specialized or complex purchasing transactions that require the development of detailed specifications.

Examples of Duties:

  • Examines departmental purchase requisitions for completeness and accuracy of provided information necessary for the buying procedure.
  • Secures bids on requisitions or processes them for purchase; prepares bid invitations and recommends approval of bids most advantageous to the university.
  • Confers with departments with respect to questionable items on the requisition and interprets purchasing procedures to departments.
  • Seeks new sources of supplies for materials and equipment and secures terms favorable to the university.
  • Maintains catalog library on special commodity items.
  • Maintains records of supplies, amounts ordered, and received, and actual sales records on items and vendors.
  • Develops and refines specifications for requested commodities, supplies or equipment working with requesting department to identify needs.
  • Interviews sales representatives to develop new sources of supplies, secures favorable terms for the university, and updates records and files; secures samples, descriptions, photos or information for departments.

Knowledge, Skills and Abilities:

  • Knowledge of purchasing practices and procedures.
  • Skill in preparing specifications and analyzing bids.
  • Skill in both verbal and written communication.
  • Skill in establishing and maintaining effective working relationships.

Minimum Qualifications:

Associate's degree in related field AND one year of purchasing, expediting or directly related experience; OR, Three years of purchasing, expediting or directly related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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