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You are here: The Job Explorer > Job Description > Buyer Senior

Buyer Senior Duties and Responsibilities

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Purpose of Classification:

Coordinates and executes the most difficult and unique purchasing transactions. May lead or supervise Buyers, Associate Buyers, and support staff. This classification reviews a wide range of purchase requisitions including the most difficult and unique; investigates and develops sources of supplies, preparing bid specifications; issues bid requests and reviews quotations. Interprets purchasing procedures to departments and vendors, as a specialist in assigned material categories, which require a high degree of technical knowledge.

Distinguishing Characteristics:

This is third in a series of four classifications and is distinguished from the Buyer in that the purchasing transactions negotiated have University-wide and significant financial impact. This classification requires considerable exercise of initiative and independent judgment.

Examples of Duties:

  • Processes the most difficult and unique purchasing transactions in accordance with state and federal statutes, policies established by the Arizona Board of Regents and institutional policies and procedures.
  • Identifies and selects vendors to procure highly technical commodities meeting criteria of price, quality, quantity, availability, and delivery dates and places orders.
  • Analyzes departmental purchase requisitions for completeness and accuracy of information. Contacts department or initiator to clarify and complete information. Determines method needed to process requisition such as bid, request for proposal, or blanket contract.
  • Develops and refines highly complex technical bids and specifications.
  • Negotiates contracts and bid proposals.
  • Interprets and communicates purchasing procedures and policies to departments, vendors and staff.
  • Interviews sales representatives and researches companies to develop new sources of supplies to update records and files, and to secure favorable terms for the University.
  • Writes and distributes highly technical bid invitations or requests for proposal, receives and analyzes quotes, bids, and proposals, and awards the contract.
  • Establishes blanket purchase agreements with vendors setting dollar limitations and time of contract limitations.
  • Monitors the maintenance of records regarding pricing and ordering of materials; prepares reports analysis and recommendations.
  • May lead or supervise the activities of others.

Knowledge, Skills and Abilities:

  • Knowledge of the principles and practices of purchasing.
  • Knowledge of the materials, products, and the commodity markets in assigned areas of specialization.
  • Skill in preparing and analyzing complex technical specifications, bids and proposals.
  • Skill in both verbal and written communication.
  • Skill in establishing and maintaining effective working relationships.
  • Skill in supervising or leading the work activities of others.

Minimum Qualifications:

Bachelor's degree in related field AND three years of buying experience; OR, Seven years of buying experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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