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Library Assistant Duties

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This is the third level of a six-level series. This position performs moderately difficult duties in acquiring, organizing, preserving, or interpreting information resources that support a narrow range of library, archives or records processes. Responsibilities are multifaceted and performed with a prescribed set of parameters. Employees at this level exercise a moderate amount of independent judgment in developing their own work sequences and in selecting alternative work methods within a range of choices. A person in this position may also train, and/or supervise student assistants and/or monitor the work of regular staff. Contacts my be within or outside of the unit/department, as well as with a diverse population to explain ideas and concepts as well as answering questions, providing information/data and solving routine problems. Questions that require interpretation or are not easily resolved are referred to a supervisor. Work is performed under general supervision and is periodically reviewed for progress and conformance to established policies and requirements.


Acquiring: Participates in effective acquisition of materials for the Libraries by inventorying and sorting materials received in a department, by accounting for items received, by communicating with vendors, by compiling statistics, by coordinating and verifying flow of information and materials within and without the Libraries, and by providing general clerical and administrative support for departmental activities.

Organizing: Participates in maintaining standards and expanding scope and content of information resources at the Libraries by performing a range of tasks associated with the physical and intellectual organization of Library materials and the description of these materials using a variety of access tools including online catalog/databases (Gil/Galileo) and archival finding aids and by knowing and adhering to established standards for these activities and performing activities that support maintenance of these standards.

Interpreting: Provides routine and special public service to patrons on-site and off-site by interpreting policies and procedures for obtaining access to library materials and performing tasks and providing assistance that facilitate this access.

Preserving: Assists in addressing the general preservation and specific conservation needs of the Libraries' general and special collections by understanding appropriate standards for care and handling, by maintaining awareness of and reporting evidence of damage, by maintaining awareness of and reporting impending or actual threats to materials physical condition such as adverse environmental conditions, the presence of mold, inadequate shelving or storage media, mishandling by staff or patrons. Provides a safe environment for libraries materials and users by knowing and performing the duties as outlined in the library emergency procedures. Assists in preserving fragile materials by performing tasks to provide acceptable more durable surrogate copies such as microfilming, digitizing, photocopying, and making user copies of visual and audiovisual materials. When appropriate, identifies and evaluates basic structural problems of materials including embrittlement, mold-damage, and damage from fire and water or persistent use and then selects from and performs a range of approved treatments to provide increased stability.

Supervising: Supervises library staff and student assistant(s) by assisting in hiring, training, evaluating, assigning and monitoring work, and by completing appropriate paperwork Contributes to the development of plans and policies to enhance the unit's support of the Libraries mission by advising the head of the unit on policies and issues; promoting policies and forms for use; monitoring trends and planning for future needs of the unit; and participating in meetings of the department.

One year of college education AND one year library or related clerical/customer service experience; OR two years library or related clerical/customer service experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

Familiarity with and limited application of standard or specialized library systems.

Skill in verbal and written communication.

Ability to establish and maintain effective working relationships.

Skill in the use of personal computers and related software.

Ability to occasionally lift and move heavy materials and equipment.



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