Library Assistant Duties
SUMMARY
This is the third level of a six-level series. This position
performs moderately difficult duties in acquiring, organizing,
preserving, or interpreting information resources that support a
narrow range of library, archives or records processes.
Responsibilities are multifaceted and performed with a
prescribed set of parameters. Employees at this level exercise a
moderate amount of independent judgment in developing their own
work sequences and in selecting alternative work methods within
a range of choices. A person in this position may also train,
and/or supervise student assistants and/or monitor the work of
regular staff. Contacts my be within or outside of the
unit/department, as well as with a diverse population to explain
ideas and concepts as well as answering questions, providing
information/data and solving routine problems. Questions that
require interpretation or are not easily resolved are referred
to a supervisor. Work is performed under general supervision and
is periodically reviewed for progress and conformance to
established policies and requirements.
DUTIES AND RESPONSIBILITIES
Acquiring: Participates in effective acquisition of materials
for the Libraries by inventorying and sorting materials received
in a department, by accounting for items received, by
communicating with vendors, by compiling statistics, by
coordinating and verifying flow of information and materials
within and without the Libraries, and by providing general
clerical and administrative support for departmental activities.
Organizing: Participates in maintaining standards and expanding
scope and content of information resources at the Libraries by
performing a range of tasks associated with the physical and
intellectual organization of Library materials and the
description of these materials using a variety of access tools
including online catalog/databases (Gil/Galileo) and archival
finding aids and by knowing and adhering to established
standards for these activities and performing activities that
support maintenance of these standards.
Interpreting: Provides routine and special public service to
patrons on-site and off-site by interpreting policies and
procedures for obtaining access to library materials and
performing tasks and providing assistance that facilitate this
access.
Preserving: Assists in addressing the general preservation and
specific conservation needs of the Libraries' general and
special collections by understanding appropriate standards for
care and handling, by maintaining awareness of and reporting
evidence of damage, by maintaining awareness of and reporting
impending or actual threats to materials physical condition such
as adverse environmental conditions, the presence of mold,
inadequate shelving or storage media, mishandling by staff or
patrons. Provides a safe environment for libraries materials and
users by knowing and performing the duties as outlined in the
library emergency procedures. Assists in preserving fragile
materials by performing tasks to provide acceptable more durable
surrogate copies such as microfilming, digitizing, photocopying,
and making user copies of visual and audiovisual materials. When
appropriate, identifies and evaluates basic structural problems
of materials including embrittlement, mold-damage, and damage
from fire and water or persistent use and then selects from and
performs a range of approved treatments to provide increased
stability.
Supervising: Supervises library staff and student assistant(s)
by assisting in hiring, training, evaluating, assigning and
monitoring work, and by completing appropriate paperwork
Contributes to the development of plans and policies to enhance
the unit's support of the Libraries mission by advising the head
of the unit on policies and issues; promoting policies and forms
for use; monitoring trends and planning for future needs of the
unit; and participating in meetings of the department.
EDUCATION AND EXPERIENCE
One year of college education AND one year library or related
clerical/customer service experience; OR two years library or
related clerical/customer service experience; OR any equivalent
combination of experience, training and/or education from which
comparable knowledge, skills and abilities have been achieved.
KNOWLEDGE, SKILLS AND ABILITIES
Familiarity with and limited application of standard or
specialized library systems.
Skill in verbal and written communication.
Ability to establish and maintain effective working
relationships.
Skill in the use of personal computers and related software.
Ability to occasionally lift and move heavy materials and
equipment.
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