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Postal Services Assistant Duties

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This is responsible supervisory and clerical work in a university mail room. Individual is responsible for supervising employees assigned as Postal Services Assistant I, and processing outgoing as well as incoming mail. Work involves determining correct rates and amounts of postage for mailings and maintaining a variety of clerical records related to this process. Work is performed under general supervision but within specific guidelines. Work is reviewed on the basis of efficient results.


Supervises employees assigned as Postal Services Assistant I.

Weighs, rates, classifies, and affixes postage to outgoing mail from units of a university, Enters postage charges on mail statements and inputs this data utilizing a computerized batch billing system to charge back postage charges to the using departments.

Assists departments in preparing bulk mailings. Verifies ZIP zone sorting according to postal regulations.

Sorts and bags bulk mail, tags and marks mail bags, and completes the postal forms required.

Disseminates information regarding postal regulations, policies, and procedures.

Sorts incoming mail by route and prepares for delivery.

Processes postage due mail; readdresses mail; maintains records of registered, certified, and insured mail; cleans and maintains postal machines and related equipment.

Substitutes as delivery clerk on occasion.

Performs related work as required.


Graduation from a standard high school, supervisory experience and some experience related to this type of work; or any equivalent combination of training or experience.


Ability to supervise a group of employees and work flexible hours as necessary.

Extensive knowledge of postal rules and regulations pertaining to the receipt, processing, and delivery of mail and parcels.

Ability to decipher handwritten addresses.

Ability to deal with patrons in a pleasant and courteous manner.

Ability to make routine arithmetical computations quickly and accurately.

Skill in maintaining a variety of clerical records.



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