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You are here: The Job Explorer > Job Description > Procedures Analyst

Procedures Analyst Duties and Responsibilities

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Purpose of Classification:

Develops, writes, edits and indexes university policy and procedure manuals. Communicates extensively and works collaboratively with university departments to create and improve policies, procedures and administrative manuals. Manages the master index to university policies and procedures using indexing software to create and update component indexes.

Distinguishing Characteristics:

This is a specialized classification and not part of a series.

Examples of Duties:

  • Participates in policy and procedure development to help ensure accuracy, consistency and clarity in administrative manuals.
  • Edits policies, procedures and other materials for manuals.
  • Researches sources cited in policies and procedures.
  • Assists department personnel in identifying conflicting policies and procedures to resolve conflicts and revise manuals accordingly.
  • Creates and/or edits indexes for administrative manuals, as needed, using indexing software.
  • Manages publication of the master index twice annually, which involves editing, updating and creating the component indexes using indexing software, having other units review components, coordinating components to produce the integrated master index, editing several drafts of the integrated master index, preparing the publication copy and assisting with distribution of the published index.
  • Assists in maintaining and communicating standards for policy and procedure writing and manual development by consulting members of the university community or participating.

Knowledge, Skills and Abilities:

  • Knowledge of the principles and practices of public administration emphasizing effective organization, administration, management and communication.
  • Knowledge of grammar including usage and punctuation.
  • Knowledge of editorial standards and practices.
  • Skill in analyzing organizational problems and identifying effective solutions.
  • Skill in expressing ideas and information clearly, concisely and accurately, both orally and in writing.

Minimum Qualifications:

Bachelor's degree in Business Administration, Management Information Systems (MIS) or a related field emphasizing written and oral communication AND two years of experience working in procedural or management analysis; OR, Six years experience working in procedural or management analysis; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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