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You are here: The Job Explorer > Job Description > Property Control Supervisor

Property Control Supervisor Duties and Responsibilities

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Purpose of Classification:

Supervises, organizes and controls staff and activities involved in maintaining and controlling the capital equipment inventory system and the surplus property unit. Incumbents are typically working supervisors and assist and participate in activities and functions of work unit members.

Distinguishing Characteristics:

This is a specialized classification and not part of a series. It is distinguished from the Surplus Property Manager classification in that the Surplus Property Manager manages a larger operation and staff for acquiring surplus property from outside sources and disposing of university property. The Property Control Supervisor supervises an operation with less volume, does not acquire property from outside sources and maintains the capital equipment inventory system.

Examples of Duties:

  • Monitors the activities of subordinates.
  • Monitors maintenance of computerized identification system for capital equipment purchases; assigns numbers to new equipment and deletes surplus equipment; distributes identification tags and monitors revision of files and records.
  • Directs and coordinates the system for surplus property disposition including receipt, inspection, storage and delivery of surplus property; determining disposition of surplus property; conducting bid sales and/or auctions and reporting such transactions to appropriate departments and agencies.
  • Interprets policies and regulations and advises and informs departments of applicable property control rules and regulations.
  • Coordinates with designated departments in establishing accurate account of capital equipment and monetary value; reconciles and verifies property control data.
  • Develops and revises policies and procedures in accordance with state and university rules and regulations concerning property control; disseminates to appropriate departments and individuals.
  • Compiles and prepares periodic status or progress reports of work unit activities or special reports.
  • Searches for and acquires equipment, supplies or storage to meet university department needs.
  • Confers with systems and programming staff to develop or revise computer based property control systems.
  • Prepares projections and justifications for input to annual budget.

Knowledge, Skills and Abilities:

  • Knowledge of property control and inventory practices.
  • Knowledge of supervisory practices and principles.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Bachelor's degree in Business Administration or related field AND two years experience in property/equipment control; OR, Six years experience in property/equipment control; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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