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You are here: The Job Explorer > Job Description > Student Academic Specialist

Student Academic Specialist Duties and Responsibilities

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Purpose of Classification:

Assists in academic advising as a supplement to or in coordination with assigned academic advisors. Evaluates academic transcripts for transferability of credit and graduation requirements. Assists with student recruitment and orientation. Maintains comprehensive records on all students enrolled in program(s).

Distinguishing Characteristics:

This is a specialized classification and not part of a series and is distinguished from the Credentials Evaluator and Academic Advisor series in that incumbents perform a combination of duties including credentials evaluating, academic advising and/or student recruitment.

Examples of Duties:

  • Assists with undergraduate recruitment activities including high school and community college visitations, participation in career expos, presentations to private and campus organizations and conducting workshops.
  • Provides general assistance and information to students, the general public and departments; confers with potential transfer students regarding transferability of credits and admissions information.
  • Interviews, advises and communicates with students regarding academic and curricular problems, and proposed program of study, including sequence and pattern of courses to be taken, which semester, balance and logic of courses, elective recommendations and procedural items; interprets and explains college, department and university policies; refers students to specialized counseling sources and/or to faculty or academic advisors.
  • Determines eligibility and prepares degree candidates' programs of study for fulfillment of graduation requirements as specified in the various university catalogues.
  • Maintains up-to-date reference documents such as university catalogs and handbooks.
  • Maintains comprehensive records on undergraduate and graduate students enrolled in degree programs, and on applicants or prospective students for programs; consolidates or summarizes undergraduate records for portfolio.
  • Assists students with completion of forms and documents and informs them of pertinent procedures and requirements.
  • Collaborates with students and advising units regarding problems; consults with faculty for clarification of requirements.
  • Determines language proficiency of applicant; coordinates proficiency testing and follows up with university testing service to verify test score.
  • Checks and approves various forms for accuracy such as grade changes, curriculum changes and petitions for curriculum adjustments.
  • Provides information and statistical data for various reports as requested; maintains academic files on students in program.
  • Assists in preparation of catalog changes and class schedule and performs other clerical duties as required.

Knowledge, Skills and Abilities:

  • Knowledge of university and college curriculum requirements.
  • Knowledge of admissions and graduation procedures.
  • Knowledge and skill in office procedures.
  • Skill in public relations.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Bachelor's degree in a field related to area of assignment; OR, Four years clerical or related experience which includes two years experience evaluating credentials or working with academic and graduation policies; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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