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International Scholar Advisor Duties

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50% of time advising and processing immigration related requests, 25% supervision of junior advisor and graduate assistant, 25% other administrative tasks including maintenance of policies, conducting presentations and revising educational materials, and others areas as required by Associate Director.


Primary advisor for J visa category utilized by exchange visitors including research scholars, visiting faculty and short term scholars and their dependents.

Plan and develop outreach and educational initiatives for J scholar population. (approximately 400 per year plus dependents)

Coordinate and present federally mandated orientation programs for scholars.

Develop processes that inform the documentation coordinator of maintenance of J scholar record keeping including correspondence schedules, formats and maintenance of I-1440 database.

Coordinate and develop instructional materials and application materials. Present workshops and training to university personnel who assist their departments with requests for hosting J exchange visitors, including: CCRC, Veterinary Medicine, Biological Sciences, Genetics, Food Science, etc.

Edit the section of the immigration services web site specific to J scholars to ensure clarity of current Department of State information and university policies.

Assist with policy development and implementation including: editing of educational materials, brochures and handouts to communicate policy and procedures to host departments.

Ensure University of Georgia compliance with SEVIS and maintain a high degree of technical and regulatory knowledge specific to J status holders as well as the other categories utilized by UGA students, faculty, scholars and researchers.

Utilize computer skills using PC platform, word processing and graphic software to maintain J records in the I-1440 database and directly into the SEVIS federal database.

Monitor J exchange visitors compliance with federally mandated insurance validity covering the period of stay in the US including coverage for all dependents accompanying the J-l scholar.

Serve as the primary liaison for J information for faculty, human resources, payroll and other campus departments as well as external parties including Department of State, Social Security and US Citizenship and Immigration Services.

Regularly assess J scholar services and develop initiatives to improve efficiency and satisfaction based on responses.

Maintain Data and Statistics related to the J Exchange Visitor Program. Responsible for preparing Annual Report on J Exchange Visitors as mandated by the US Department of State. Assist in the reporting of data in the annual Open Door survey. Update cost of living and other related expenses to be used in the issuing of DS 2019 forms.

Responsible for administering the International Student/Scholar Compliance Fee for the J scholar population including: invoicing, collecting funds, directing the deposit system and insuring payment of the fee.

Report directly to the Associate Director of Immigration Services for direction with regards to immigration services and assist with the implementation of programs, policies and objectives within the service area.


2 -3 years of progressive experience working with federal regulations in a university setting and
3-5 years of experience in a position requiring a high degree of responsibility and analytical ability, or
BA/BS with 1 year experience with federal regulations in a university setting.
Good computer skills using PC platform and Windows, Microsoft Office software. I-1440 a plus.
Excellent analytical, communication and writing skills.



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