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You are here: The Job Explorer > Job Description > Supplies and Storage > Building Materials Coordinator Responsibilities

Building Materials Coordinator Duties

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This is responsible administrative work in coordinating the operational and supervisory details of a central requisitioning section at the Physical Plant.
Work involves detailed duties in requisitioning, receiving, reviewing and processing requests for supplies, materials, and equipment needed for specific projects and general maintenance activities. Work is performed under the general supervision of an administrative superior and requires the use of independent judgement and initiative.


Receives, reviews, and processes requisition requests for materials, supplies, and equipment needed for specific projects and general maintenance activities.

Assists in supervising, training, and assisting subordinates in the preparation and maintenance of requisition forms, check requests, purchase requests and other related documents and correspondence.

Determines accuracy of paper work by closely reviewing pertinent information on documents and purchase requests that are sent to Procurement.

Evaluates material requisition requests and advises division personnel on modifications and materials needed for specific projects or general maintenance work orders.

Prepares material take-offs or material specifications for outside contractors; reviews and approves bids on purchase.

Confers and advises department heads and other personnel on purchase requirements, needs, and development of specifications.

Receives and coordinates emergency purchases and determines whether time permits following customary procedures for the competitive bid process, or if the purchase should be made with Petty Cash/COD funds when there are not standing state or agency contracts.

Maintains liaison with Procurement Office, initiates tracer action through Central Receiving or Procurement.

Rechecks quantities and condition of materials delivered and takes corrective action when appropriate; verifies receipt of shipments when original invoice is received and certifies invoices for payment.

Initiates an agency contract or releases against a statewide contract to facilitate the requisition process if no current contracts apply.

Maintains liaison with vendors to ensure adherence to contracts and to resolve problems in billing and payment.

Prepares statistical and information reports on section activities.

Maintains Petty Cash account as signatory for Petty Cash Custodian.

Performs other related duties as required.

Graduation from an accredited college or university in an appropriate curriculum and considerable experience related to this class of work; or any equivalent combination of training and experience.

Thorough knowledge of the materials and supplies utilized in maintenance, construction, and mechanical repair work.

Considerable knowledge of purchasing methods, policies and procedures.

Considerable knowledge of grading and inspecting supplies and materials.

Ability to interpret written and oral specifications.

Ability to deal effectively with vendors, university personnel and the general public.

Ability to assist in planning, coordinating, and supervising the work of others.



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