Building Materials Coordinator Duties
SUMMARY
This is responsible administrative work in coordinating the
operational and supervisory details of a central requisitioning
section at the Physical Plant.
Work involves detailed duties in requisitioning, receiving,
reviewing and processing requests for supplies, materials, and
equipment needed for specific projects and general maintenance
activities. Work is performed under the general supervision of
an administrative superior and requires the use of independent
judgement and initiative.
DUTIES AND RESPONSIBILITIES
Receives, reviews, and processes requisition requests for
materials, supplies, and equipment needed for specific projects
and general maintenance activities.
Assists in supervising, training, and assisting subordinates in
the preparation and maintenance of requisition forms, check
requests, purchase requests and other related documents and
correspondence.
Determines accuracy of paper work by closely reviewing pertinent
information on documents and purchase requests that are sent to
Procurement.
Evaluates material requisition requests and advises division
personnel on modifications and materials needed for specific
projects or general maintenance work orders.
Prepares material take-offs or material specifications for
outside contractors; reviews and approves bids on purchase.
Confers and advises department heads and other personnel on
purchase requirements, needs, and development of specifications.
Receives and coordinates emergency purchases and determines
whether time permits following customary procedures for the
competitive bid process, or if the purchase should be made with
Petty Cash/COD funds when there are not standing state or agency
contracts.
Maintains liaison with Procurement Office, initiates tracer
action through Central Receiving or Procurement.
Rechecks quantities and condition of materials delivered and
takes corrective action when appropriate; verifies receipt of
shipments when original invoice is received and certifies
invoices for payment.
Initiates an agency contract or releases against a statewide
contract to facilitate the requisition process if no current
contracts apply.
Maintains liaison with vendors to ensure adherence to contracts
and to resolve problems in billing and payment.
Prepares statistical and information reports on section
activities.
Maintains Petty Cash account as signatory for Petty Cash
Custodian.
Performs other related duties as required.
EDUCATION AND EXPERIENCE
Graduation from an accredited college or university in an
appropriate curriculum and considerable experience related to
this class of work; or any equivalent combination of training
and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the materials and supplies utilized in
maintenance, construction, and mechanical repair work.
Considerable knowledge of purchasing methods, policies and
procedures.
Considerable knowledge of grading and inspecting supplies and
materials.
Ability to interpret written and oral specifications.
Ability to deal effectively with vendors, university personnel
and the general public.
Ability to assist in planning, coordinating, and supervising the
work of others.
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