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You are here: The Job Explorer > Job Description > Surplus/Federal Excess Property Coordinator

Surplus/Federal Excess Property Coordinator Duties and Responsibilities

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Purpose of Classification:

Coordinates, oversees and controls temporary storage services for the university disposing of surplus property materials, or coordinates, oversees and controls the acquisition of federal excess property.

Distinguishing Characteristics:

This is a specialized classification and not part of a series. It is distinguished from Surplus Property Manager by the size and scope of the function. The coordinator typically has no subordinates and is responsible for temporary storage and assists with other surplus property or acts independently in processing federal excess property. Incumbents involved in the acquisition of federal excess property must be available to travel to sites throughout the United States.

Examples of Duties:

  • Travels to property sites to facilitate the acquisition of property, making independent decisions as to whether a piece of equipment is appropriate to acquire.
  • Coordinates temporary storage services for university departments; receives property such as files, furniture or equipment from the university common carriers for temporary storage; reviews requisition, invoice or authorization form to determine retention period and disposition of property.
  • Prepares forms and maintains appropriate files and records of all equipment acquired and disposed of or all in and out going property; reviews documents for accuracy and adherence to regulations.
  • Interprets federal excess property policies and procedures for unit/ college; recommends and develops new policies and procedures for excess property in accordance with university, state and federal rules and regulations.
  • Ships and receives property to and from university departments and the surplus property unit, or to and from college departments and the federal excess property unit; inspects incoming property to determine proper disposition.
  • Organizes, maintains and revises storage systems for assigned storage area; operates forklift to move property within unit.
  • Compiles data and writes periodic status or progress reports.
  • Coordinates acquisition procedures with interested parties.
  • Acts in absence of supervisor by authorizing/signing surplus/excess property documents within well-defined limits.
  • Prepares surplus property for display at auctions held periodically; prepares tag with pertinent information and places on item; arranges items in orderly fashion for display.
  • Arranges for disposal of scrap metal or other recyclable materials by contacting designated buyer to arrange pick-up.
  • Accepts money for sales of surplus property on cash and carry basis in central storage area; records transactions on cash register or other approved means.
  • Provides training and guidance to college department representatives and others in carrying out tasks within assigned work unit.

Knowledge, Skills and Abilities:

  • Knowledge of the operation and use of laboratory, electronic and heavy equipment depending on area assigned.
  • Knowledge of the rules and regulations of acquiring federal excess property depending on area assigned.
  • Knowledge of receiving and storage techniques.
  • Knowledge of the various sources of federal excess property depending on area assigned.
  • Knowledge and skill in the acquisition of federal excess property depending on area assigned.
  • Skill in operation of motorized equipment for transportation and storage of surplus or excess property.
  • Skill in effective space utilization/organization.
  • Skill in preparing and maintaining computerized inventory records.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Bachelor's degree in Business Administration or related field AND two years' experience in acquiring property or receiving and storing property; OR, Six years' experience in acquiring property or receiving and storing property; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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