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You are here: The Job Explorer > Job Description > Academic Advisor

Academic Advisor Duties and Responsibilities

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Purpose of Classification:

Interviews and advises students regarding information, procedures and academic requirements of a specific program or major. Assists students in exploring careers, evaluating academic abilities, and setting goals. Prepares advising materials such as student information, advising guides and recruitment materials. Presents academic information to orientation groups and potential students and parents.

Distinguishing Characteristics:

This is first in a series of four classifications. It is distinguished from the Academic Advisor Senior in that this individual does not supervise other academic advisors, but advises students and consults the supervisor with more difficult or unusual problems. It is distinguished from the Student Academic Specialist in that the individual's primary function and majority of time is spent in advising. Advisors in this classification must possess advising, communication, and public relations skills as they are required to interact continually with students, parents and the public.

Examples of Duties:

  • Assesses the student's stage of development (academic, career, and personal) and promotes student growth by determining suitable developmental tasks; assists student in establishing realistic and attainable academic and career goals.
  • Advises students on academic, career and personal issues; identifies the educational and career options appropriate for each student and assists with the analysis of each option, including possible outcomes and their implications; if needed, refers student to counseling services; sets up an action plan for the student to explore alternative careers and related majors.
  • Identifies options for student to satisfy degree requirements; evaluates and makes recommendations on petitions and amendments to student's program of study; assists students in completion.
  • Monitors academic progress of students; analyzes progress reports from instructors; determines eligibility and satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring) and refers students to appropriate campus resources for assistance; communicates findings to coaches and administrators.
  • Maintains student files and records; documents all pertinent student information; updates computerized information system regarding changes to student status.
  • Interprets and explains college and university policies and procedures; participates in preparation of orientations and presents academic information to new students and parents during orientation.
  • Checks various forms for accuracy such as grade checks, overload petitions, curriculum changes; assists students in their completion.
  • Identifies options for student to satisfy specific degree requirements; evaluates and makes recommendations on petitions and adjustments to student's program of study.
  • Evaluates transfer transcripts from other academic institutions for equivalencies and application to degree program.
  • Assists in recruitment of potential students by advising them of general academic requirements of a specific college; describes courses; disseminates information regarding registration procedures; prepares recruitment packets.
  • Gathers and/or calculates necessary information such as GPA's or enrollment statistics; prepares various reports as requested.
  • Assists students with admission and registration/provides guidance in course selection in keeping with the student's interests, values and abilities.

Knowledge, Skills and Abilities:

  • Skill in interviewing and advising.
  • Skill in public relations.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Bachelor's degree in Education, Counseling or field related to area of assignment AND one year academic advising experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Academic Advisor Pre-Professional Job Description



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