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You are here: The Job Explorer > Job Description > Administrative > Administrative Assistant Responsibilities

Administrative Assistant Duties

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This is the second level in a group of five progressively higher administrative/support jobs.

This classification performs a variety of well-defined, repetitive duties that fall under the standard policies and procedures of the department or unit. It has more variety than the entry level. Occasional independent action and judgment are required. There is no supervisory work, but this position may train others. Typically, this classification performs a portion of non-routine duties that require specialized knowledge and ability.

The classification works under general supervision and occasionally requires assistance to interpret policy and procedures but usually follows precedents and written policies and procedures for routine work.

This may be in a one-person office.


Prepares letters, reports, records, and other related documents from rough drafts and corrected copies; proofreads completed materials and makes corrections.

Generates reports, spreadsheets, and other diagnostic tools for use by the department and supervisors.

Inputs and interprets data.

Assists with budget preparation as directed by supervisor.

Advises others concerning records, reports, policies, and procedures.

Assembles, researches, and summarizes information from various resources; compiles data or calculates simple statistics to prepare special or recurring reports for supervisor or other work unit members.

Performs other related duties as assigned.

Depending on departmental requirements, high school diploma or equivalent

OR two years of relevant experience

OR Associate's Degree may be required.

Working knowledge of office practices and procedures.

Organizational skills.

A typing test may be required by the department.



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