Buyer Duties and Responsibilities
Purpose of Classification:
Purchases materials, equipment, supplies and services of a
specialized or complex nature in accordance with prescribed
purchasing regulations and procedures. Reviews and analyzes purchase
requisitions, investigates and develops sources of supplies,
prepares bid specifications, issues bid requests and reviews
quotations. Interprets purchasing procedures to departments and
vendors, as a specialist in assigned material categories, which
require a degree of technical knowledge. This position requires the
use of initiative and independent judgment.
second in a series of four classifications and is distinguished from
Buyer Associate in that purchasing transactions are of a specialized
nature and require the development of detailed specifications.
Examples of Duties:
- Processes difficult and unique purchasing transactions
according to state and federal statutes, policies established by
the Arizona Board of Regents and institutional policies and
- Examines and analyzes departmental purchase requisitions for
completeness and accuracy of information; contacts department or
initiator to clarify or complete information; determines method
to process requisition based on dollar amount, timeliness
required, existing open contracts, and/or competitive bidding.
- Identifies and selects vendor to procure requisitioned
commodities, meeting criteria such as price, quantity, quality
and delivery date and places orders.
- Identifies requesting departments needs and develops and
refines specifications for commodities, supplies or equipment.
- Interviews sales representatives to develop new sources of
technical supplies, securing favorable terms for the University;
updates records and files and secures samples, descriptions,
photos or information for departments.
- Interprets and communicates purchasing procedures to
departments; assists departments in initiating requisitions and
orders, and solves problems with orders.
- Writes and distributes complex and technical bid invitations
or requests for proposals; receives and analyzes bids, quotes,
proposals, and awards the contract.
- Resolves purchasing problems between department and vendor.
Knowledge, Skills and Abilities:
- Knowledge of purchasing practices and procedures.
- Knowledge of materials, products, and the commodity market
in area of specialization.
- Skill in preparing and analyzing complex technical
specifications and bids.
- Skill in both verbal and written communication.
- Skill in establishing and maintaining effective working
Bachelor's degree in related field AND one year of buying
experience; OR, Five years of buying experience; OR, Any equivalent
combination of experience and/or education from which comparable
knowledge, skills and abilities have been achieved.
Next: Buyer Associate Job Description