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You are here: The Job Explorer > Job Description > Center Coordinator

Center Coordinator Duties and Responsibilities

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Purpose of Classification:

Coordinates center research activities and functions of a designated research center project independently to ensure that goals and objectives specified for the center are accomplished in accordance with priorities, time limitations, funding limitations or other specifications. Market, promote and coordinate center research activities for community, businesses and individuals in order to increase the university's role in business research.

Distinguishing Characteristics:

This is first in a series of two classifications. Both positions perform similar duties, but the Center Manager is distinguished from this classification as the duties are more independent and has overall responsibility for the center's activities. Incumbent may act as project leader.

Examples of Duties:

  • May coordinate or supervise the activities of subordinates.
  • Serves as a liaison with external public agencies, particularly in relation to their advisory and financial support of center, including working in fundraising relating to memberships in center and sponsorships of center activities and related to the university and college development/capital campaign.
  • Writes communication and promotional literature for distribution such as newsletter, brochures or flyers and coordinates printing and distribution.
  • Coordinates activities of center with other projects, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
  • Prepares periodic reports, financial statements and records on center projects, progress, status or other special reports for management or outside agencies.
  • Develops and recommends new or revised research goals and objectives.
  • Develops and schedules center research activity work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of the work plan, determine priorities.
  • Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
  • Evaluates center activities for effectiveness and develops improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
  • Reviews applications or other center documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to the center.
  • Maintains direct contact with personnel of various outside organizations and university departments associated with center projects.
  • Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and center goals and policy interpretations; refers to appropriate department or person when unable to respond.
  • Books and schedules facility and services for center projects/events; negotiates and prepares rental contract determining fees and terms of contract; estimates costs and determines project/event budgets.
  • Serves as center representative during projects by responding to and resolving emergency situations and ensures all aspects of projects/events are implemented and controlled according to plans.
  • Coordinates project logistics.
  • Performs functions related to specific projects assigned such as tracking project/event attendance or other unique projects.
  • Provides assistance and information to faculty, staff and outside organizations regarding center research and projects; maintains contact via telephone or written correspondence.
  • Recruits center participants and members utilizing the most appropriate promotional or marketing methods such as individual letters, brochures or presentations at meetings.
  • Represents center in public relations/liaison capacity on matters relating to the center's research and projects.

Knowledge, Skills and Abilities:

  • Knowledge of issues pertaining to area of assignment.
  • Knowledge of budgeting and accounting principles.
  • Knowledge of organizational practices.
  • Knowledge of supervisory practices and principles.
  • Skill in organizing work of self and others.
  • Skill in both verbal and written communications.

Minimum Qualifications:

Bachelor's degree in field appropriate to area of assignment AND five years' administrative/coordinate project experience; OR, Nine years of progressively responsible administrative/coordinate project experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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