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You are here: The Job Explorer > Job Description > Construction Contracts Administrator

Construction Contracts Administrator Duties and Responsibilities

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Purpose of Classification:

Negotiates and interprets design and construction contracts; assists in compiling and preparing contract bid documents; establishes and maintains contract records; and ensures compliance with contractual terms and conditions.

Distinguishing Characteristics:

This is a specialized classification and not part of a series.

Examples of Duties:

  • Coordinates the negotiation of all contracts.
  • Interprets contract provisions to help resolve claims and questions submitted by contractors.
  • Receives requests; obtains estimates; updates records, initiates paperwork and follows up on request for approval of work not previously covered in the contract; processes and obtains approval of contract changes.
  • Monitors compliance of contract requirements ensuring all conditions are satisfied before approval of the final invoice.
  • Initiates and/or conducts meetings with contractors concerning contractual problems as requested by Construction Project Manager.
  • Establishes and updates records of all correspondence related to contract activity.
  • Assists in compiling and preparing bid documents and bidders list, including inquiry preparations, request for bids and recommendations for award of contract.

Knowledge, Skills and Abilities:

  • Knowledge of requirements for acquiring professional design and construction services in accordance with current Arizona Revised Statutes.
  • Knowledge of the laws and ordinances regulating building construction.
  • Skill in negotiating, writing and interpreting contractual agreements.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Bachelor's Degree in Architecture, Civil, Electrical, Mechanical or Structural Engineering or related field AND five years of construction experience, which includes two years' experience in field contract administration; OR, Nine years' progressively responsible construction experience, which includes two years' experience in field contract administration; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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