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You are here: The Job Explorer > Job Description > Financial Aid Specialist

Financial Aid Specialist Duties and Responsibilities

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Purpose of Classification:

Reviews, verifies and analyzes financial aid applications and documents to determine the type and amount of financial aid available to students.

Distinguishing Characteristics:

This is the first in a series of four classifications. Specialists may calculate awards according to federal regulations and guidelines, but Counselors decide any exceptions or interpretations to the guidelines.

Examples of Duties:

  • Collects and/or reviews financial aid applications to determine completeness and eligibility for financial aid.
  • Verifies accuracy of documents and consistency of data from need analysis processor, federal tax returns, financial aid transcripts verification document, and student information; performs data analysis to identify discrepancies in data; determines action for resolution.
  • Requests additional information for incomplete or inconsistent applications needed to perform accurate need analysis.
  • Processes applications according to federal guidelines or regulations; denies aid if ineligible; performs needs analysis calculations according to guidelines and determines eligibility and appropriate award donors, adjustment, changes and/or corrections.
  • Answers questions, inquiries, or requests of students, parents, lenders, guarantee agencies, staff in person, in writing or by telephone regarding financial aid eligibility and awards.
  • Mails applications, debt management letters and other documents or forms.
  • Inputs information, changes, corrections, or new awards into database.
  • Conducts routine exit interviews with students according to federal/donor regulations and processes paperwork for students leaving school to inform them of obligations of loan agreements.
  • Participates in the annual audit of student records and record retention requirements.
  • Assists in development and implementation of office procedures.
  • Participates in the planning and organization of the awarding process to ensure compliance, to maintain quality control of data (manual and automated), and to provide for accurate and timely processing of applications.
  • Prepares reports for specific financial aid programs.

Knowledge, Skills and Abilities:

  • Knowledge of automated processing.
  • Knowledge of government rules, regulations, guidelines and procedures related to financial aid.
  • Knowledge of supervisory techniques.
  • Skill in entering data accurately.
  • Skill in making simple calculations.

Minimum Qualifications:

Associate's degree in a field related to area of assignment AND one year experience in financial aid processing environment OR, Three years of directly related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Financial Analyst Job Description



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