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You are here: The Job Explorer > Job Description > Mail Clerk

Mail Clerk Duties and Responsibilities

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Purpose of Classification:

Receives, sorts, processes and routes incoming and outgoing mail for university mail services or large department.

Distinguishing Characteristics:

This is first in a series of four classifications and is distinguished from the Mail Clerk Lead in that it does not have lead responsibilities. Incumbents in this classification may be required to lift and/or carry mail flats/bags weighing up to 70 lbs. and walk considerable distances each day. Work is performed within pickup and delivery deadlines.

Examples of Duties:

  • Collects, sorts and delivers incoming, outing and interdepartmental mail; operates various mail vehicles.
  • Receives and sorts campus or department mail by departments and prepares bundles of mail parcels for delivery.
  • Receives and sorts outgoing U.S. mail; meters mail and processes for delivery to U.S. Postal Service; operates mail metering machines and electronic accounting system.
  • Processes all classes of mail including express mail and private carriers, to ensure adherence to proper size, weight, postage and other postal requirements.
  • Receives and processes incoming and outgoing insured, certified, express and registered mail and parcels according to postal regulations.
  • Locates proper addresses and makes corrections for misdirected mail; forwards student mail according to United States Postal Service regulations.
  • Sells postage stamps and money orders; hands out packages, certified and registered mail when assigned to service station.
  • Closes out cash drawer, money orders and postage meter at end of shift.
  • Prepares and processes necessary paperwork related to mail services; maintains records on quantities and descriptions of materials received and distributed.
  • Performs other duties as required such as delivery of supplies dependent on area or department of assignment.
  • Sorts and delivers mail to student dorms and/or mailboxes.

Knowledge, Skills and Abilities:

  • Knowledge of postal regulations.
  • Skill in following both verbal and written instructions.

Minimum Qualifications:

No prior experience required; Possession of a current Arizona Type D driver's license is required upon employment.


Next: Mail Clerk Lead Job Description



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