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Event Coordinator Duties

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This position is responsible for marketing conferences and events offered by University colleges and departments. A person occupying this position must also schedule and coordinate various types of events and services, including security, technical arrangements, various services, and staffing. Incumbents are required to maintain a flexible work schedule.


Helps generate revenue by marketing programs and events for various University colleges and departments;

Books and schedules facility and services;

Negotiates and prepares rental contract determining fees and terms of contract;

Estimates costs and determines event budget;

Coordinates technical and/or other special requirements needed for the event;

Assists with settlement of event by providing information and determining fiscal accuracy of fees;

Monitors the activities of subordinates;

Coordinates event logistics with Events Planner

Completion of a Bachelor's Degree in Business or related field and three years of facility and/or service administration and coordination experience;

OR any equivalent combination of experience and education from which comparable knowledge, skills, and abilities have been achieved.


Knowledge of budgeting and accounting principles and practices;

Knowledge in scheduling, operations, and contract administration;

Knowledge of supervisory practices and principles;

Knowledge of technical requirements for various events;

Skill in public relations and communications and in marketing services.



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