Accounts Payable Manager Duties and Responsibilities
Purpose of Classification:
organizes, and manages the operations and activities of a
centralized accounts payable function. Supervises employees,
monitors activities, and satisfies reporting requirements. Proceeds
on own initiative with little guidance.
second in a series of two classifications and is distinguished from
the Accounts Payable Operations Coordinator in that incumbents in
the Accounts Payable Manager classification are responsible for
decision making, policy development and implementation of decisions
Examples of Duties:
- Supervises the activities of subordinates.
- Reviews accounts payable documents prepared by subordinates
for accuracy, completeness and conformance to policy; authorizes
- Creates and implements changes to work assignments, methods,
or procedures to meet operational needs, improve accuracy and
efficiency of the accounts payable system.
- Analyzes, resolves and answers complex or difficult problems
presented by subordinates and university staff, students,
faculty or vendors.
- Formulates, recommends and implements changes to department
policy or procedure to ensure integrity of the accounts payable
system; interprets policy and advises university staff, faculty
or students of appropriate changes to policies and procedures.
- Recommends modifications to existing system and implements
modifications through coordination with all units involved in
accounts payable production.
- Ensures accurate entry of transactions to accounting system.
- Educates university faculty and staff regarding Accounts
Payable and travel policies and procedures.
- Ensures compliance with federal and state regulations
governing payment to vendors including companies or consultants.
- Directs selection of outside vendors providing accounts
payable services to the university.
- Reviews statistical reports submitted by staff to monitor
activities, anticipate problems and ensure accurate recording of
transactions submitted to financial systems.
- Oversees maintenance of disbursement record retention, which
requires initiating and reviewing retention schedules based on
knowledge of federal and state regulations; implements changes
to procedure and policy as required.
Knowledge, Skills and Abilities:
- Knowledge of principles, practices, regulations, and
procedures as they relate to purchasing and accounts payable.
- Knowledge of accounting principles, practices and methods as
they apply to financial statements.
- Knowledge of supervision principles and practices.
- Knowledge of the application of data processing techniques
to accounting systems.
- Skill in preparing accurate and complete financial reports
from accounting records.
- Skill in public relations.
- Skill in both verbal and written communication.
Bachelor's degree in Business Administration or related area AND two
years' accounts payable or accounting or directly related experience
which includes one year supervisory experience; OR, Six years of
progressively responsible accounts payable or accounting or directly
related experience which includes one year supervisory experience;
OR, Any equivalent combination of experience and/or education from
which comparable knowledge, skills and abilities have been achieved.
Next: Accounts Payable Operations Coordinator Job Description