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Administrative Assistant Duties

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This is an entry-level job in a group of five progressively higher administrative/support jobs.
It is generally applicable to individuals in the entry or training phase.
This classification performs basic clerical functions requiring the ability to follow simple verbal and/or written instructions. There is less variety, more volume in the work of this classification. It is performed under direct supervision and requires minimal decision-making. Work is usually checked for accuracy and questions are referred to the supervisor.


Prepares letters, reports, records, and forms from rough drafts and corrected copies.

Screens and distributes incoming correspondence; transmits information; schedules meetings and arranges appointments.

Answers telephone and greets visitors giving general information in response to inquiries; delivers oral and written messages.

Performs input of received data into a computerized system.

Monitors supplies and initiates requisitions to replenish; submits to supervisor for approval.

Records and tracks account expenditures via computer or manually.

Performs other related duties as assigned.


Depending on departmental requirements, high school diploma or equivalent may be required.

Basic keyboarding/computer skills.

Basic language, spelling, communication, and arithmetic skills.

A typing test may be required by department.


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