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You are here: The Job Explorer > Job Description > Administrative > Administrative Associate Responsibilities

Administrative Associate Duties

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This is the third level in a group of five progressively higher administrative/support jobs.

This title seeks advice and leadership from supervisor for complex issues or those requiring authorization such as deviation from policy. It may monitor or coordinate the work of others within an assigned function.The areas of expertise may be much more specialized and may require complete knowledge of the department or unit functions and responsibilities. It requires independent action and judgment in solving common problems.

This title frequently deals with issues of a highly confidential nature and must be able to use discretion effectively. In addition, it serves as primary contact for academic and departmental programs, and outside entities.

This may be in a one-person office.


Responds to questions as they relate to policies and procedures and ensures necessary follow-up.

Provides administrative support to managers, directors and department heads.

Assists in the planning, research, development, and implementation of programs and specials projects.

Monitors budget and completes financial forms and reports for supervisor or other work unit members.

Creates, types, formats and proofreads materials such as manuscripts, technical documents, forms, vouchers, classroom materials and correct grammatical, punctuation and spelling errors.

Compiles, generates and tabulates various data or statistics for manuscripts, records or recurring reports such as time sheets, office activity reports or statement reconciliations

Performs other related duties as assigned.

High school diploma or equivalent and two years of progressively responsible office experience.

Working knowledge of office practices and procedures.

Organizational skills.

Ability to use discretion with confidential information.

Ability to use independent judgment.

A typing test may be required by the department.



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