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You are here: The Job Explorer > Job Description > Administrative > Records Coordinator Responsibilities

Records Coordinator Duties

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This is highly responsible clerical and limited administrative work in maintaining a central records filing system.
An employee allocated to this class of work performs complex clerical duties which involve independent judgment based on experience and knowledge of institutional policies and procedures. Work involves monitoring, posting, and processing university forms required for various budgetary and personnel actions. Work also includes the related maintenance of large and complex filing systems which often requires limited administrative discretion. General supervision is received from an administrative superior and work is reviewed through observation of results obtained.


Monitors and processes various budgetary and personnel related forms such as faculty appointment forms, contracts, personnel reports, budget amendments, personnel directory, and other related forms and documents.

Establishes and maintains a large filing system for various budgetary and personnel related forms and records.

Posts and updates information to the budget, personnel records, and other related documents.

Answers inquiries concerning the status of various persons or the information contained on records; interprets policies concerning the various records maintained.

Collects and extracts data from records for various reports; submits data to be tabulated; checks tabulated data for accuracy and completeness.

Verifies information contained in the records system for legitimate requests for such information.

Types reports, charts and correspondence.

Performs related work as required.


Graduation from a standard high school and considerable experience in administrative or clerical work; or any equivalent combination of training and experience.


Considerable knowledge of clerical and administrative practices required to coordinate a central records system.

Considerable knowledge of the regulations and procedures of the department to which assigned.

Ability to establish and maintain complex clerical records and prepare reports form various budgetary and personnel related records.

Ability to establish and maintain effective working relationships with other employees and with the public.

Ability to recognize and maintain the confidentiality of records concerning various budgetary and personnel related matters.

Skill in the operation of various office machines.



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