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You are here: The Job Explorer > Job Description > Agency Contract Coordinator

Agency Contract Coordinator Duties and Responsibilities

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Purpose of Classification:

Coordinates and maintains all agency affiliation contracts between College of Nursing and clinical sites to ensure compliance with established standards and requirements for the ongoing protection of the College, students and the University.

Distinguishing Characteristics:

This is a specialized classification and not part of a series.

Examples of Duties:

  • Acts as primary liaison with affiliated agencies, legal counsel and College of Nursing for coordination and dissemination of contract related information to ensure ongoing awareness of status.
  • Receives and responds to new agency agreement requests and renewal agreements; provides information regarding required language, insurance and type of clinical experience provided to ensure adherence with program requirements.
  • Coordinates and monitors status of all affiliation contracts between all interested parties including, but not limited to: College of Nursing, clinical sites, legal counsel, faculty, Office of General Counsel, Provost Office, Secretary of State and Maricopa County Recorderís Office.
  • As appropriate, initiates contract negotiation process to ensure terms and conditions align with requirements and standards of the University, College as well as program objectives.
  • Works closely and collaboratively with Office of General Counsel for interpretation, modification and/or deletions to contracts; reviews language, terms and conditions and identifies areas of concern.
  • Reviews and proofs for accuracy all contracts to ensure adherence with established criteria; forwards to Dean for signature and Provost Office for final approval/agreement.
  • Works closely with agency legal counsel by providing interpretation and explanation of the College and Universityís requirements; prepares revisions of clauses as needed; forwards to Office of General Counsel for review/approval.
  • Maintains all records, files and databases of contracts to ensure ongoing availability of current information.
  • Prepares a variety of activity, statistical and demographic reports; provides assistance as requested for grant applications.
  • As Catalog Coordinator, maintains and updates College of Nursing course catalog and class schedule for pre-requisite and co-requisite classes.
  • Develops, maintains and revises as needed College of Nursing web pages/web site to ensure information provided accurately and effectively represents the programs and offerings.
  • Performs all other job related activities as requested.

Knowledge, Skills and Abilities:

  • Knowledge of the practices, methods and techniques of file/record maintenance and control.
  • Knowledge of the practices and methods of contract review.
  • Knowledge of the standards and requirements associated with clinical component of nursing program.
  • Knowledge of the practices and methods of web page development and maintenance.
  • Skill in utilizing effective communication both verbal and written to positively influence a variety of audiences.
  • Ability to apply good negotiation and communication skills.
  • Ability to interpret and understand service agreements and contracts.
  • Ability to perform essential functions by stooping, bending, reaching, standing and sitting for prolonged periods of time.
  • Ability to adapt to changing work priorities and respond appropriately to ad hoc requests.

Minimum Qualifications:

Associateís degree in a related field and four (4) years contract management experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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