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Accounting Assistant Duties

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This is first in a series of three non-exempt accounting classifications.

This is routine accounting work in the maintenance of accounting and fiscal records. Work requires some knowledge of double entry accounting or bookkeeping procedures in performing the maintenance of accounts within a well defined system. Assigned work is performed independently within highly detailed established guidelines and problems related to unusual transactions are referred to a technical supervisor.
Work of a non-routine nature is subject to close scrutiny and is reviewed by a superior upon completion.


Verifies internal consistency, completeness, and mathematical accuracy of accounting documents; enters or codes details of routine transactions in chronological order in journals.

Posts from various journals used for accounts in general and/or subsidiary ledgers; takes trial balances; locates and corrects routine journalizing and posting errors.

Compiles data and prepares simple financial reports; calculates and/or verifies employee wages and salaries, and withholding items such as social security and tax.

May receive money from students and others, write receipts for payments, prepare daily cash receipt for all monies received by the institution, and prepare bank deposits.

Maintenance of a complex filing system and other general clerical tasks.

Performs related work as required.


Graduation from a standard high school; or an equivalent combination of training and experience.

Considerable knowledge of bookkeeping procedures.

Considerable knowledge of modern office practices, procedures, and equipment.

Ability to make complex and varied arithmetic computations and tabulations rapidly and accurately.

Ability to establish and maintain effective working relationships with other employees, superiors, and the general public.

Skill in the operation of a typewriter, adding machines, calculators, and related office equipment.



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