Payroll Supervisor Duties
SUMMARY
This is responsible administrative work in the preparation of
the payrolls and the maintenance of related records for all
university personnel.
Duties of this position involve responsibility for supervising
the preparation of the university payrolls for all employees,
including, distribution of personal service costs and
preparation of checks. Work includes supervising the maintenance
of records including social security and retirement deductions,
and preparing various complex reports. Work is performed under
general administrative direction, and in accordance with complex
policies and procedures. Work is reviewed through routine
internal checks in the accounting and auditing system.
DUTIES AND RESPONSIBILITIES
Supervises and directs the preparation of the payrolls for all
employees, both permanent and temporary; distribution personal
service costs to the various accounts and compares amounts with
those authorized.
Supervises through subordinate supervisors, the processing and
preparation of all checks to be issued by the Payroll Division.
Prepares and maintains records of social security and retirement
deductions; prepares and issues all W-2 forms, prepares periodic
reports concerning participation in retirement system; maintains
records of employees with membership in the retirement system.
Pre-audits payrolls as to accuracy, validity, and propriety, and
to assure compliance with laws and regulations.
Performs related work as required.
EDUCATION AND EXPERIENCE
Graduation from an accredited college or university, with major
course work in business administration; and considerable
experience including some supervisory experience in the
preparation of large volume payrolls; or any equivalent
combination of training and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of principles and practices related to
payroll preparation and related record maintenance.
Considerable knowledge of the policies, rules, and regulations
of the university relative to payroll accounting.
Considerable knowledge of modern office practice, procedures,
and equipment.
Some knowledge of the budgetary processes.
Some knowledge of automatic data processing systems and their
application to payroll processing and record keeping.
Ability to plan and coordinate the work of a number of clerical
and fiscal employees.
Ability to make a variety of arithmetical computations with
speed and accuracy, manually and with calculating machines.
Ability to establish and maintain effective working
relationships with university officials, administrators, and
employees. |
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