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You are here: The Job Explorer > Job Description > Business and Finance > Payroll Supervisor Responsibilities

Payroll Supervisor Duties

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This is responsible administrative work in the preparation of the payrolls and the maintenance of related records for all university personnel.

Duties of this position involve responsibility for supervising the preparation of the university payrolls for all employees, including, distribution of personal service costs and preparation of checks. Work includes supervising the maintenance of records including social security and retirement deductions, and preparing various complex reports. Work is performed under general administrative direction, and in accordance with complex policies and procedures. Work is reviewed through routine internal checks in the accounting and auditing system.


Supervises and directs the preparation of the payrolls for all employees, both permanent and temporary; distribution personal service costs to the various accounts and compares amounts with those authorized.

Supervises through subordinate supervisors, the processing and preparation of all checks to be issued by the Payroll Division.

Prepares and maintains records of social security and retirement deductions; prepares and issues all W-2 forms, prepares periodic reports concerning participation in retirement system; maintains records of employees with membership in the retirement system.

Pre-audits payrolls as to accuracy, validity, and propriety, and to assure compliance with laws and regulations.

Performs related work as required.


Graduation from an accredited college or university, with major course work in business administration; and considerable experience including some supervisory experience in the preparation of large volume payrolls; or any equivalent combination of training and experience.

Thorough knowledge of principles and practices related to payroll preparation and related record maintenance.

Considerable knowledge of the policies, rules, and regulations of the university relative to payroll accounting.

Considerable knowledge of modern office practice, procedures, and equipment.

Some knowledge of the budgetary processes.

Some knowledge of automatic data processing systems and their application to payroll processing and record keeping.

Ability to plan and coordinate the work of a number of clerical and fiscal employees.

Ability to make a variety of arithmetical computations with speed and accuracy, manually and with calculating machines.

Ability to establish and maintain effective working relationships with university officials, administrators, and employees.



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