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You are here: The Job Explorer > Job Description > Business and Finance > Procurement Officer Responsibilities

Procurement Officer Duties

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Supervises, assigns, reviews and participates in the work of staff responsible for volume purchasing services. Exercises considerable independent judgment in making purchasing decisions in accordance with State/University policies and procedures.


Plans, prioritizes, assigns, supervises and reviews work of staff responsible for purchasing including technical and specialized procurement of supplies, equipment and services. Requires extensive knowledge of policies, procedures and practices.

Oversees staff of 28. Manages and make decisions in Human Resources activities in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evalutions, and salary planning.

Responsible for departmental administrative issues such as maintaining/revising policies and procedures and website, reporting minority business participation/monthly volume processing/subcontract plan utilization.

Assumes responsibility and oversight of large and complex purchases involving use of Requests for Proposals. Assists departments with specification development, drafts RFP, obtains State approval, serves on evaluation committee.

Provides input on budget. Proposes salary raise within budget. Monitors and obtains best price for office expenditures. Approves payment of invoices and directs purchasing card expenditures for office. Negotiates copier maintenance contracts.

Represents department at various meetings with administration, faculty, vendors, external agencies, professional organizations, and other groups. Develops and delivers speeches, presentations, and training as required. Corresponds with same groups.

Reviews, analyzes and approves all purchases where award is not made to the low bidder to ensure justification exists and policy is followed. Reviews, analyzes, researches and approves purchases of a non-competitive nature.

Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises. Addresses unauthorized purchases. Conveys decisions both verbally and in writing referencing law and policy.

Reviews language and submittals (bonds/insurance) in contracts/agreements to ensure compliance with State law and University policy, proposes alternate language, requests revisions, negotiates terms, executes final document or recommends execution.

Meets with or speaks to interested vendors concerning potential source for supply and service. Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and University departments.

Completion of a Bachelor's degree in Accounting, Business Administration or related field and four years experience in governmental or commercial accounting with emphasis on internal auditing or an equivalent combination of experience, training and/or education. A CPPB or CPPO certification issued by NIGP or similar certification or a contracting officer's warrant issued by the federal government is favorably looked upon; however, it is not required.



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