Procurement Officer Duties
SUMMARY
Supervises, assigns, reviews and participates in the work of
staff responsible for volume purchasing services. Exercises
considerable independent judgment in making purchasing decisions
in accordance with State/University policies and procedures.
DUTIES AND RESPONSIBILITIES
Plans, prioritizes, assigns, supervises and reviews work of
staff responsible for purchasing including technical and
specialized procurement of supplies, equipment and services.
Requires extensive knowledge of policies, procedures and
practices.
Oversees staff of 28. Manages and make decisions in Human
Resources activities in regards to: recruiting and selection,
hiring and termination, training, professional development,
mentoring, counseling, performance evalutions, and salary
planning.
Responsible for departmental administrative issues such as
maintaining/revising policies and procedures and website,
reporting minority business participation/monthly volume
processing/subcontract plan utilization.
Assumes responsibility and oversight of large and complex
purchases involving use of Requests for Proposals. Assists
departments with specification development, drafts RFP, obtains
State approval, serves on evaluation committee.
Provides input on budget. Proposes salary raise within budget.
Monitors and obtains best price for office expenditures.
Approves payment of invoices and directs purchasing card
expenditures for office. Negotiates copier maintenance
contracts.
Represents department at various meetings with administration,
faculty, vendors, external agencies, professional organizations,
and other groups. Develops and delivers speeches, presentations,
and training as required. Corresponds with same groups.
Reviews, analyzes and approves all purchases where award is not
made to the low bidder to ensure justification exists and policy
is followed. Reviews, analyzes, researches and approves
purchases of a non-competitive nature.
Resolves problems and protests concerning bid solicitations,
contract awards or contract performance as the need arises.
Addresses unauthorized purchases. Conveys decisions both
verbally and in writing referencing law and policy.
Reviews language and submittals (bonds/insurance) in
contracts/agreements to ensure compliance with State law and
University policy, proposes alternate language, requests
revisions, negotiates terms, executes final document or
recommends execution.
Meets with or speaks to interested vendors concerning potential
source for supply and service. Develops and maintains an
effective working relationship with vendors and fosters
relations between suppliers and University departments.
EDUCATION AND EXPERIENCE
Completion of a Bachelor's degree in Accounting, Business
Administration or related field and four years experience in
governmental or commercial accounting with emphasis on internal
auditing or an equivalent combination of experience, training
and/or education. A CPPB or CPPO certification issued by NIGP or
similar certification or a contracting officer's warrant issued
by the federal government is favorably looked upon; however, it
is not required.
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