Procurement Specialist Duties
SUMMARY
This is technical and specialized work in the volume purchasing
of equipment, materials and supplies.
Work involves detailed duties in the requisitioning and purchase
of supplies and equipment. Work is performed under the general
supervision of an administrative superior and requires the use
of independent judgment and initiative in the preparation and
review of specifications, the receipt of bids or quotations, and
the checking of bills, invoices and foods against
specifications. Performance of these duties requires knowledge
of State, Regents, and University purchasing policy and
procedure. Employee generally supervises one procurement
assistant.
DUTIES AND RESPONSIBILITIES
Receives, examines and processes requisitions; prepares bid
specifications and other necessary documents related to the
purchase of supplies, materials and equipment; prepares State
requisition or locates source of supply, and places orders with
appropriate bidder(s).
Compares costs and evaluates the quality and suitability of
supplies, materials and equipment.
Interviews and corresponds with vendors; keeps informed of new
products and market conditions and trends.
Confers with and assists officials of all departments to
determine purchasing needs and specifications.
Corresponds with State entities to ensure University needs are
handled expeditiously.
Maintains records on purchase price information on both open
market and contract purchases and revises these as conditions
changes; obtains quotations on open market purchases.
Analyzes purchasing trends to determine if an agency contract or
statewide contract would benefit the University.
Assists in the supervision and training of less experienced
buying personnel and generally is responsible for the
supervision of one procurement assistant.
Performs related work as required.
EDUCATION AND EXPERIENCE
Graduation from an accredited college or university or a
purchasing certification is preferred. If degreed or certified,
a minimum of two (2) years working in a general buying
environment is required. If not degreed or certified, a minimum
of three (3) years working in an Educational or Governmental
buying environment is required.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of purchasing methods and procedures and
of the techniques of specification writing.
Considerable knowledge of a variety of office, technical, and
maintenance supplies and materials, the best sources, and
appropriate prices for the procurement of such goods.
Considerable knowledge of methods of analyzing supplies and
materials.
Some knowledge of the application of bookkeeping principles and
methods of the keeping of procurement records.
Ability to supervise the work of others in the performance of
routine purchasing office duties.
Ability to establish and maintain effective working
relationships with University officials and vendors.
Knowledge of basic computer operation. |
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