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You are here: The Job Explorer > Job Description > Business and Finance > Procurement Specialist Responsibilities

Procurement Specialist Duties

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This is technical and specialized work in the volume purchasing of equipment, materials and supplies.

Work involves detailed duties in the requisitioning and purchase of supplies and equipment. Work is performed under the general supervision of an administrative superior and requires the use of independent judgment and initiative in the preparation and review of specifications, the receipt of bids or quotations, and the checking of bills, invoices and foods against specifications. Performance of these duties requires knowledge of State, Regents, and University purchasing policy and procedure. Employee generally supervises one procurement assistant.


Receives, examines and processes requisitions; prepares bid specifications and other necessary documents related to the purchase of supplies, materials and equipment; prepares State requisition or locates source of supply, and places orders with appropriate bidder(s).

Compares costs and evaluates the quality and suitability of supplies, materials and equipment.

Interviews and corresponds with vendors; keeps informed of new products and market conditions and trends.

Confers with and assists officials of all departments to determine purchasing needs and specifications.

Corresponds with State entities to ensure University needs are handled expeditiously.

Maintains records on purchase price information on both open market and contract purchases and revises these as conditions changes; obtains quotations on open market purchases.

Analyzes purchasing trends to determine if an agency contract or statewide contract would benefit the University.

Assists in the supervision and training of less experienced buying personnel and generally is responsible for the supervision of one procurement assistant.

Performs related work as required.

Graduation from an accredited college or university or a purchasing certification is preferred. If degreed or certified, a minimum of two (2) years working in a general buying environment is required. If not degreed or certified, a minimum of three (3) years working in an Educational or Governmental buying environment is required.

Considerable knowledge of purchasing methods and procedures and of the techniques of specification writing.

Considerable knowledge of a variety of office, technical, and maintenance supplies and materials, the best sources, and appropriate prices for the procurement of such goods.

Considerable knowledge of methods of analyzing supplies and materials.

Some knowledge of the application of bookkeeping principles and methods of the keeping of procurement records.

Ability to supervise the work of others in the performance of routine purchasing office duties.

Ability to establish and maintain effective working relationships with University officials and vendors.

Knowledge of basic computer operation.



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