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You are here: The Job Explorer > Job Description > Business and Finance > Senior Procurement Specialist Responsibilities

Senior Procurement Specialist Duties

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This is a professional administrative and technical work position in supervising a team responsible for the volume purchasing of various equipment, materials, and supplies.

An employee allocated to this class of work is responsible for the supervision of a procurement team engaged in a wide range of high volume purchasing activities. The employee is responsible for assigning work to his/her team commensurate with job level. Additionally, the employee processes and negotiates high dollar value, complex acquisitions which require preparation of market and product research, cost analysis, review of specifications, and development of special contractual clauses. Work is performed under the general direction of an administrative superior. An in depth knowledge of the State, Regents, and University purchasing policy and procedure is required along with analytical judgment in the performance of the duties associated with this position.


Prepares and approves documents such as state requisitions, leases, maintenance agreements, purchase and check requests.

Conducts market and product research and costs analysis.

Analyzes vendor terms and conditions and revises to ensure compliance with state regulations.

Assists in the developing and recommends various operational policies and procedures within the framework of state purchasing rules and regulations.

Trains campus users on purchasing rules and procedures.

Coordinates with the requisitioning department to obtain required administrative information and/or documents necessary for processing the procurement.

Addresses specific purchasing needs and specifications with the department.

Supervises an office staff engaged in the processing of purchasing documents such as specifications bids, shipping releases, purchase requests and other documents.

Assigns work to team members commensurate with job level.

Prepares periodic and special reports and maintains current data on vendors and new products as well as appropriate records and form.

Purchase various commodities and/or services including high dollar value construction projects, IT and research equipment requirements.

Assists and cross-trains other buyers on their team and within the office.

Performs related work as required.

Must be degreed by an accredited college/university OR hold a purchasing professional certification. Must also have a minimum of three (3) years Educational buying experience or a minimum of five (5) years Governmental or Private Industry buying experience.

Thorough knowledge of purchasing methods and procedures.

Thorough knowledge of purchasing laws of the State of Georgia and corollary state and university purchasing rules and regulations.

Considerable knowledge of a wide variety of technical supplies and materials.

Considerable knowledge of record keeping methods and procedures applicable to purchasing.

Knowledge of the basic principles of management and ability to supervise the work of others.

Ability to interpret contractual documents and prepares statistical reports.

Ability to establish and maintain effective working relationships with institutional officials, State and Regents personnel, and vendors.



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