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You are here: The Job Explorer > Job Description > Credentials Evaluator

Credentials Evaluator Duties and Responsibilities

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Purpose of Classification:

Examines and evaluates academic records/credentials of students applying for admission to university, college or graduate program or for graduation. Determines if student meets established academic requirements. Performs various data entry and clerical duties in order to maintain accurate student records.

Distinguishing Characteristics:

This is first in a series of two classifications. It is distinguished from the Credentials Evaluator Senior in that incumbent evaluates the more routine credentials, such as high school or straight-forward college transcripts and are also more closely supervised.

Examples of Duties:

  • Evaluates, certifies and processes credentials for students applying for university, college or graduate studies admittance and/or graduation; ensures authenticity of documents and that requirements have been met using established admission and graduation policies and guidelines.
  • Reviews and verifies transcripts received; checks and converts credits to semester system; determines transferability and equivalencies of courses based on course descriptions; checks for repeat courses.
  • Prepares listing/check sheet of completed or to be completed courses required for graduation; reviews and processes programs of study for students applying for graduation; uses appropriate catalog and curriculum to ensure all academic requirements have been met.
  • Responds to inquiries from students, departments or general public by telephone or in person regarding application status or related department procedures; provides information as requested.
  • Notifies students of acceptance/denial via written correspondence and initiates follow-up mailing procedures.
  • Maintains computerized student files by entering updates and/or deleting records as required.
  • Processes petitions, curriculum changes and applications for graduation; enters information in student files.
  • Selects and pulls file for recording procedures or corrections; routes to appropriate department.
  • Performs various clerical functions in order to maintain files, process paperwork, prepare reports and fulfill information requests.

Knowledge, Skills and Abilities:

  • Knowledge of admissions and/or graduation procedures.
  • Knowledge and skill in general office procedures.
  • Skill in public relations.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Two years of general clerical or related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Credentials Evaluator Senior Job Description



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