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You are here: The Job Explorer > Job Description > Desktop Publishing Specialist

Desktop Publishing Specialist Duties and Responsibilities

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Purpose of Classification:

Performs desktop publishing and word processing functions in preparation for online publication of university catalogs and the university's system of policies and procedures manuals. Assignments involve complex, technically oriented documents and involve use of specialized software packages. Incumbents receive general instructions regarding tasks and require supervisor's assistance only on special projects/assignments.

Distinguishing Characteristics:

This is a specialized classification and not part of a series.

Examples of Duties:

  • Performs desktop publishing and word processing of complex materials for the general and graduate catalogs. Enters and updates content, implements correlative changes, designs and formats page layout, creates and modifies multiple master pages, adds extensive hyperlinked cross-references, and applies multiple formats and styles for specific uses.
  • Updates text insets and scans, edits, and imports photos; ensures that files comply with printer specifications; facilitates ease of conversion to HTML and PDF formats for the Web.
  • Proofs documents and corrects files; assists with the development and revision of checklists and procedures.
  • Performs Web publishing through original program coding of HTML tags to maintain the ASU system of online administrative policies and procedures manuals. Updates content and applies appropriate HTML tagging; tests and troubleshoots files posted in the Web environment; applies formats and styles to text with multiple levels of headings, complex tabular material and other features; adds meta-tags for key word searches.
  • Performs extensive linking following detailed target and anchoring guidelines; prepares exhibit files using scanning, graphic editing, and PDF conversion software.
  • Researches and tests current software and software features to improve accuracy and efficiency of production; evaluates new hardware and software to determine suitability for present and future needs; identifies and takes corrective action to resolve routine hardware/software problems.
  • Cross-trains other AAD employees on software, HTML, and desktop publishing and develops appropriate documentation.
  • Acts as backup office support and performs general office duties such as online posting of university financial system transactions, preparing HRMS forms, and monitoring catalog distribution.

Knowledge, Skills and Abilities:

  • Knowledge of Web site server software, such as Adobe’s CyberStudio.
  • Knowledge of standard office practices and procedures.
  • Skill in the use of various software packages including desktop publishing, graphic design, word processing and spreadsheets.
  • Skill in the use of HTML and desktop publishing layout.
  • Skill in the assimilation of information from various formats into a common format.
  • Skill in presenting and implementing project tracking devices.

Minimum Qualifications:

Two years of word processing/desktop publishing experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved


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