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You are here: The Job Explorer > Job Description > Grant and Contract Coordinator Senior

Grant and Contract Coordinator Senior Duties and Responsibilities

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Purpose of Classification:

With minimal supervision, coordinates and administers complex multidisciplinary grant and contract proposals and subsequent awards. Assists with the writing, review and coordination of proposals, reports and educational materials. With oversight from a centralized sponsored program administration unit, an academic research unit, and/or a sponsored project officer undertakes analyses of federal and other external agency funding programs and trends, supports strategic research-related activities, monitors awarded projects, prepares budgets, reports and complex analyses.

Distinguishing Characteristics:

This is the second in a series of two classifications. This position is distinguished from the Grant and Contract Coordinator position in the degree of complexity, supervision and knowledge required.

Examples of Duties:

  • Collaborates and works closely with centralized sponsored program administration, sponsored project officers, research development and federal policy analysis staff, and faculty in the preparation of multidisciplinary proposals.
  • Consolidates, writes or rewrites proposal input; assists faculty and staff in the development of proposals with emphasis on sponsor identification and budget preparation; interprets sponsoring agency guidelines to ensure compliance with all sponsor, state, and university requirements.
  • Reviews pre-award documents for compliance with policies; analyzes and negotiates terms and conditions of pre-award among multiple department, academic units and centers.
  • Manages ORCA proposal database; performs data entry and/or supervises others in this function; understands and analyzes ORCA proposal database and makes recommendations for improvements or changes; prepares regular and complex special reports, financial statements, forms or studies for sponsor and department or university; utilizes past reports, the university accounting system and other resources.
  • Advises and counsels faculty and staff regarding procedures, pertinent developments, budget expenditures and account status or alternatives for various sponsored programs.
  • Plans, arranges and participates in workshops and seminars to promote participation in the proposal process, and participates in formal ORCA training program.
  • Coordinates and disseminates information to faculty and staff on potential research opportunities and funding sources.
  • Performs duties in support of developing and planning university-wide strategic research programs as well as federal policy analysis.

Knowledge, Skills and Abilities:

  • Knowledge of funding patterns, funding priorities, policies and grant making procedures of various funding agencies.
  • Knowledge of research methods, and grant and contract administration.
  • Knowledge of PC and Macintosh computer systems and software (Internet, word-processing, and spreadsheet/database).
  • Knowledge of data entry and data management techniques.
  • Knowledge and facility with university financial and operational computer systems.
  • Skill in analyzing and interpreting complex documents.
  • Skill in oral and written communication.
  • Ability to function with a high degree of independence and minimal supervision.

Minimum Qualifications:

Bachelorís degree in Business, Public Administration or related field AND three years directly related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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