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Library Assistant Duties

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This is the second level of a six-level series. This position performs basic tasks in acquiring, organizing, preserving, or interpreting information resources that support a narrow range of library, archives, or records processes. Responsibilities are of limited complexity and performed within a defined, structured, prescribed set of parameters. Employees at this level exercise some discretion in selecting alternative work methods or in rendering independent judgments. A person in this position may train and/or monitor student assistants. Contacts may be within the unit/department or within defined other Libraries' departments, as well as with a diverse patron population, to provide information and explain services, policies or procedures, and to receive information necessary to complete work assignments. Questions that require interpretation or are not easily resolved are referred to a supervisor. Work is performed under direct supervision and is controlled by routine review and reporting to or consulting with supervisors.


Acquiring: Acquires materials and information by physically collecting, gathering, proofing, photocopying or scanning materials, by processing new books, updating and posting order and receipt status, maintaining various bibliographic records, interfiling physical materials, and by verifying call numbers or other data, claiming missing items and removing superceded volumes.

Organizing: Organizes physical materials and bibliographic data by charging and discharging items, creating, updating or correcting online patron or bibliographic records, physically sorting, shelving and shifting materials, by retrieving, processing, and delivering requested materials, maintaining periodicals and serial files, or by generating various notices and correspondence.

Preserving: Performs light maintenance of office equipment (e.g., fax machine, printer, scanner workstations, scanners), minor preservation of damaged materials, and pulling materials for binding.

Interpreting: Aids patrons in the use of library resources by performing such duties as assessing the status of items, accepting interlibrary loan requests, searching for missing materials, providing general directional or bibliographic information, and working with users to solve routine problems and to provide information on the status of items in the collection.

Supervising: Maintains the operation of a Unit in the absence of a supervisor following normal policies and procedures; oversees a function on weekends including opening/closing a building, office, or service desk; or by advising, directing or making routine assignment to student assistants.

One year of college education AND 6 months of library or related clerical/customer service experience required; OR one year of library or related clerical/customer service experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

General knowledge and limited application of standard or specialized library systems.

Skill in verbal and written communication.

Ability to establish and maintain effective working relationships.

Skill in the use of personal computers and related software.

Ability to occasionally lift and move heavy materials and equipment.



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