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You are here: The Job Explorer > Job Description > Library > Library Associate Responsibilities

Library Associate Duties

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This is the fifth level of a six-level series. This position performs advanced-level activities in administering, acquiring, organizing, preserving, or interpreting information resources that support a specialized library, archives, or records function. A person in this position also coordinates specialized workflows or the work of the unit/department by developing and/or directing processes and procedures. Responsibilities are complex and performed within a general outline of expected results. Employees at this level exercise a high degree of authority, independence and initiative in setting priorities, decision-making and creative problem-solving that requires careful interpretation and frequent use of discretionary judgment. Employees at this level may hire, train, and/or supervise student assistants. They may also be responsible for hiring, training, and evaluating regular staff. Contacts my be within or outside of the unit/department, as well as with a diverse patron population, to resolve problems and coordinate and expedite materials/information processing , coordinate and advise on work efforts, interpret guidelines or instructions, elicit opinions or give recommendations to resolve common and uncommon issues or problems. Exceptional circumstances may warrant collaboration with a department head or other higher authority. Work is measured by observation of goal-directed results achieved and is subject to occasional supervisory review. Goals that are directed imply that the supervisor provides directions for the goals set by the employee.


Acquiring: Applies technical and bibliographic expertise to collection building by using established quality standards and production routines, includes assisting with the resolution of problems encountered by staff within the department/section/unit.

Organizing: Facilitates the organization of collections and services as well as participates in maintaining standards and expanding scope and content of information resources at the Libraries by performing a range of tasks associated with the physical and intellectual organization of Library materials and the description of these materials using a variety of access tools including online catalog/databases (Gil/Galileo) and archival finding aids and by knowing and adhering to established standards for these activities and performing activities that support maintenance of these standards. This may include database creation and maintenance and/or collection management of library materials for accuracy and ease of access.

Interpreting: Cultivates and promotes interactions with faculty, students, researchers, visitors, and library staff through interpretation of the libraries' collections, resources, and policies. This may include teaching, training, or conveying of information related to libraries' resources, policies and procedures.

Preserving: Ensures the general preservation and specific conservation needs of the Libraries' general and special collections by understanding and adhering to appropriate standards and procedures for care, handling, and security and by maintaining awareness of and reporting evidence of current or impending threats to materials' physical condition (adverse environmental conditions, the presence of mold, inadequate shelving or storage media, mishandling by staff or patrons). Provides a safe environment for libraries' materials and users by knowing and performing the duties as outlined in the library emergency procedures. Surveys the collections to determine general condition as well to identify specific materials in need of more acute care. Prepares reports and maintains records related to condition of library and archival collections. Preserves fragile materials by performing tasks to provide acceptable more durable surrogate copies such as microfilming, digitizing, photocopying, and making user copies of visual and audiovisual materials. When appropriate, identifies and evaluates structural problems of materials including embrittlement, mold-damage, and damage from fire and water or persistent use and then selects from and performs a range of treatments to provide increased stability. Participates in setting guidelines for preservation activities and provides training for students and staff in basic preservation of archival and library materials. Orders supplies for providing appropriate housing and maintenance of library and archival materials.

Supervising: Develops and maintains a competent and productive staff by hiring, training, evaluating, by monitoring work progress and by making recommendations for other personnel actions. May coordinate special projects by assisting in the developing and/or directing of processes and procedures.

Bachelors degree AND two years related progressively responsible library experience; OR six years progressively responsible library, archives, information center or related work experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

Extensive knowledge and experience with standard library systems and in-depth application of specialized library systems.

Skill in verbal and written communication.

Ability to establish and maintain effective working relationships.

Skill in organizing and prioritizing work activities.

Skill in the use of personal computers and related software.

Ability to occasionally lift and move heavy materials and equipment.



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