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You are here: The Job Explorer > Job Description > Library > Library Associate Responsibilities

Library Associate Duties

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This is the sixth level of a six-level series. This position manages advanced-level activities in administering, acquiring, organizing, preserving, or interpreting that support a specialized library, archives or records function. This position also organizes and directs specialized workflows or the work of the unit/department by developing and/or managing processes and procedures and by establishing priorities and plans. Responsibilities are highly complex and performed within a general outline of expected results. Employees at this level exercise an exceptional degree of authority, independence, and initiative in decision-making and creative problem-solving that requires careful interpretation and constant use of discretionary judgment. A person in this position may supervise a unit of Libraries' employees with direct responsibility for hiring, training, and evaluating regular staff and student assistants. Contacts may be within or outside of the unit/department, as well as with a diverse patron population, to manage and direct a service or function, assess results, set priorities, provide information and/or reference assistance, resolve problems and coordinate projects. Exception circumstances may warrant collaboration with a department head or other higher authority. Work is measured by observation of goal-oriented results achieved and is subject to occasional supervisory review. Goal-oriented implies that the employee takes the lead in developing goals for the function or department and negotiates these with a supervisor.


Acquiring: Applies technical and bibliographic expertise to collection building by establishing quality standards and production routines, including the resolution of problems encountered by staff within the department/section/unit.

Organizing: Directs the organization of the collections and services as well as participates in maintaining standards and expanding scope and content of information resources at the Libraries by performing a range of tasks associated with the physical and intellectual organization of Library materials and the description of these materials using a variety of access tools including online catalog/databases (Gil/Galileo) and archival finding aids and by knowing and adhering to established standards for these activities and performing activities that support maintenance of these standards. This may include database creation and maintenance and/or collection management of library materials for accuracy and ease of access.

Interpreting: Cultivates and promotes interactions with faculty, students, researchers, visitors, and library staff through interpretation of the libraries' collections, resources, and policies. This may include teaching, training, or interpreting of information related to the libraries' resources, policies and procedures.

Preserving: Ensures the general preservation and specific conservation needs of the Libraries' general and special collections by understanding and adhering to appropriate standards and procedures for care, handling, and security and by maintaining awareness of and reporting evidence of current or impending threats to materials' physical condition (adverse environmental conditions, the presence of mold, inadequate shelving or storage media, mishandling by staff or patrons). Provides a safe environment for libraries' materials and users by knowing and performing the duties as outlined in the library emergency procedures. Maintains intellectual control over organization and disposition of records in accordance with accepted standards for archival and records management professions. Surveys collections to determine general condition as well to identify specific materials in need of more acute care. Prepares reports and maintains records related to condition of library and archival collections. Preserves fragile materials by performing tasks to provide acceptable more durable surrogate copies such as microfilming, digitizing, photocopying, and making user copies of visual and audiovisual materials. When appropriate, identifies and evaluates structural problems of materials including embrittlement, mold-damage, and damage from fire and water or persistent use and then selects from and performs a range of treatments to provide increased stability. Participates in setting guidelines for preservation activities and provides training for students and staff in basic preservation of archival and library materials. Orders supplies for providing appropriate housing and maintenance of library and archival materials.

Supervising: Develops and maintains a competent and productive staff by hiring, training, evaluating, by monitoring work progress and by making recommendations for other personnel actions. Coordinates projects for a department/section/unit by developing action plans and procedures/methods for implementing work.

Bachelors degree AND three years related progressively responsible library experience which includes one year of supervisory or management experience; OR seven years progressively responsible library, archives, information center or related work experience which includes one year of supervisory or management experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

Comprehensive knowledge and experience with standard library systems and broad-based, in-depth application of specialized library systems.

Skill in verbal and written communication.

Ability to establish and maintain effective working relationships.

Skill in organizing and prioritizing work activities.

Ability to occasionally lift and move heavy materials and equipment.

Skill in the use of personal computers and related software.



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