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Library Specialist Duties and Responsibilities

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Purpose of Classification:

Utilizes a specialized knowledge of a subject, language or discipline that applies to library processing or service within the library or provides specialized knowledge of one library function. This classification primarily utilizes one major automated system to provide access to a library collection and performs the more difficult functions of an automated system. The Library Specialist may manage a specialized serviced area and may supervise staff employees and student assistants.

Distinguishing Characteristics:

This is third in a series of four classifications and is distinguished from the Library Assistant Senior in that incumbants are expected to interpret and adapt specific guidelines in accomplishing complex and technical assignments in a technical or public service area of the library. This classification reports to a Library Supervisor or Senior Librarian or Department Head.

Examples of Duties:

  • Creates and edits complex bibliographic records in all formats using local and national standards; performs complex bibliographic searching and verification; monitors and analyzes changes in bibliographic records for online systems and software.
  • Performs complex reclassification and copy cataloging in all formats and in all languages including roman script; collects, inputs and updates data for local and statewide union list; processes complex monograph and serial added publications; performs high level authority control; verifies, reconciles and occasionally assigns call numbers and subject headings for bibliographic records; searches and interprets complex title relationships and determines new form of entry; resolves complex conflicts both in a card and online environment for name, series and subject headings.
  • Provides reference service for a specialized area or collection; assists library users in utilizing a variety of automated and printed sources; may refer complex, in-depth subject requests to a professional librarian for additional research.
  • Reviews and distributes publisher notices and reports; monitors quality of materials received from the commercial bindery; oversees the collecting, preparing and processing of library materials for binding; prepares statistical reports for a library unit and department.
  • Generates computer reports and performs data backup for the unit.
  • Coordinates media booking processes; maintains non-print materials and equipment; assists in identifying and locating audiovisual materials for library users.
  • Evaluates replacement orders to determine follow-up action; determines the best method for replacement of monographs and serials.
  • Maintains billing records for invoices and payments received.
  • Develops, interprets, modifies and updates policy and procedures manuals; plans, initiates and modifies work procedures for a specific task within a library unit.
  • Oversees stack maintenance including reviewing space needs and making recommendation for planning and execution of shifts.
  • Reviews and revises scheduling for a library department.
  • May supervise, train, coordinate and evaluate work performance of staff and student employees.
  • Communicates with vendors, publishers and government agencies, regarding orders and claims for library materials.
  • Interprets and enforces library and university policy.

Knowledge, Skills and Abilities:

  • Knowledge of library practices and procedures.
  • Knowledge of cataloging rules, regulations and resources.
  • Knowledge of foreign language depending on area of assignment.
  • Knowledge of a variety of automated library systems.
  • Knowledge of and skill in usage of various research methodologies.
  • Knowledge of supervisory practices and principles.
  • Skill in the use of various reference interviews and sources.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Bachelor's degree AND one year related library experience; OR, Five years related library experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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