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You are here: The Job Explorer > Job Description > Payroll Supervisor

Payroll Supervisor Duties and Responsibilities

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Purpose of Classification:

Supervises and coordinates the daily operations and activities of a payroll staff. In conjunction with the Payroll Manager, controls preparations and disbursement of payroll for the centralized university payroll function.

Distinguishing Characteristics:

This is fourth in a series of four classifications. Incumbents are distinguished from the Payroll Specialist, Senior by supervising the payroll staff and performing advanced technical work.

Examples of Duties:

  • Supervises, reviews, and evaluates performance of assigned employees; recommends modification in employment status of assigned employees to Manager for review/approval.
  • Coordinates daily work activities and assigns work; organizes and prioritizes department workload; monitors status of work in progress; and inspects completed work.
  • Recommends and assists in developing and implementing new and/or revised policies/procedures to ensure efficient processing of the university's payroll and ongoing compliance with legislative mandates and statutes.
  • Provides information, assistance and/or training to employees, staff and the university community; provides technical/procedural assistance to staff and university community; trains on payroll policies/procedures; answers employee/staff questions during payroll editing and check processing.
  • Works closely with Information Technology to identify opportunities to increase effectiveness of computer operations, system utilization, response time, and software capabilities/needs.
  • Works in conjunction with Information Technology to develop, test and implement system upgrades and/or enhancements; trains users in operation of system; reports problem situations.
  • Works closely with Manager to assist internal and external auditors during audit process by providing documents, reports and other payroll-related reports upon request; implements procedural changes recommended by auditors.
  • Advises, interprets and provides direction to management and staff on university rules and procedures and Federal, state and local laws and regulations involving payroll and related benefit program deductions to ensure ongoing compliance.
  • Acts as liaison to staff, faculty, administrators and students by answering questions, providing alternatives, and facilitating decision-making.
  • Prepares a variety of correspondence, memoranda, statistical summaries, reports, announcements and other materials related to the payroll function.
  • Participates in the preparation of the recommended department/unit budget or budgets.
  • Represents department on intra- and inter-institutional committees.
  • Performs duties of Manager in their absence and represents Manager at meetings as necessary.
  • Performs duties of a Payroll Specialist Senior, as necessary.

Knowledge, Skills and Abilities:

  • Knowledge of payroll principles, practices, regulations and procedures.
  • Knowledge of applicable local, state and federal payroll and related tax laws, regulations and statutes.
  • Knowledge of accounting practices and procedures.
  • Knowledge of payroll record keeping and reporting requirements and procedures.
  • Knowledge of basic methods and practices of software testing and implementation.
  • Knowledge of the principles, methods and practices of process improvement.
  • Knowledge of supervisory practices and principles.
  • Skill in evaluating and analyzing technical payroll activities.
  • Skill in both verbal and written communication.
  • Skill in preparing detailed reports.
  • Skill in performing detailed computations.

Minimum Qualifications:

Six years of payroll experience, which includes one year of supervisory experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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