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You are here: The Job Explorer > Job Description > Postal > Mail Supervisor Responsibilities

Mail Supervisor Duties

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This is clerical and supervisory work in the mailing operation of a large organizational unit.

An employee allocated to this class of work is responsible for supervising and participating in the management of all incoming and outgoing mail for the unit, including the coordination of pick-up and delivery from offices, the postal service annex, and the campus mail room. Work also involves establishing effective work routines and making recommendations regarding the varying classes and mailing rates to employ. Employees work with considerable independence within prescribed guidelines and are reviewed by an administrative superior by observation of performance and results obtained.


Participates in and oversees the inserting, addressing, and sorting procedures necessary to process bulk mailings, U.S., and campus mail.

Maintains and operates postage meters.

Maintains records on deposit accounts at the post office

Maintains records on bulk mailings, certified, insured or other special mail as it is received or mailed out.

Keeps abreast of new postage rates and regulations and maintains liaison with post office personnel.

Makes recommendations regarding equipment repair and purchases.

Trains new employees in the procedures and methods utilized in the mail room.

Performs related work as required.


Graduation from a standard high school and work experience which provides a familiarity with postal rules and regulations; some supervisory experience; or any equivalent combination of training and experience.

Considerable knowledge of post office and unit mail room rules and regulations pertaining to processing mail.

Ability to supervise the work of others.

Ability to do some occasional heavy lifting.

Ability to establish and maintain effective working relationships with others.

Ability to make routine arithmetical computations quickly and accurately.



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