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You are here: The Job Explorer > Job Description > Printing and Reproduction Services Specialist

Printing and Reproduction Services Specialist Duties and Responsibilities

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Purpose of Classification:

Coordinates daily activities of university satellite copy center or bindery operation and/or performs the more complex and technically involved set-up and operation of equipment.

Distinguishing Characteristics:

This is second in a series of five classifications and is distinguished from the Printing and Reproduction Services Clerk in that incumbents in this classification lead the work of Printing and Reproduction Services Clerks and/or perform the more complex and technically involved set-up and operation of equipment. Incumbents work within deadlines inherent to the duplicating production industry. This classification is distinguished from the Printing and Reproduction Services Supervisor in that incumbents do not have full supervisory responsibilities and/or typically oversee a smaller operation.

Examples of Duties:

  • Coordinates work of Printing and Reproduction Services Clerks; prioritizes and distributes workload, demonstrates proper work methods; trains and schedules employees and students.
  • Maintains accurate records of work in progress; checks and logs work orders and prepares monthly activities report.
  • Establishes quality standards and checks completed jobs for adherence to standards; recommends improved techniques and procedures for area.
  • Maintains supply inventory and orders supplies according to department procedures.
  • Confers with clients regarding job order processing time and cost effectiveness of various methods and materials; provides estimates of job order costs.
  • Resolves conflicts that arise concerning job specifications or production times directly with customer service representative or customer.
  • Maintains copy center collating and bindery equipment making adjustments as necessary; monitors service contracts and arranges for repair service as required; performs minor repairs and preventative maintenance on equipment as needed.
  • Recommends new equipment purchases to supervisor.
  • Prepares cash deposits and maintains daily cash records; balances departmental accounts and bills user departments.
  • Sets up and/or operates the more complicated and involved duplicating/photo copying machines, bindery machines, machine stapler, punch press and related equipment to enable operation by Printing and Reproduction Services clerks.
  • Oversees deliveries of finished bound jobs and coordinates the delivery and receipt of off-campus bindery jobs.

Knowledge, Skills and Abilities:

  • Knowledge of printshop and photocopy safety standards and procedures.
  • Knowledge and skill in the use, maintenance and repair of various photocopy and bindery equipment.
  • Skill in coordinating and overseeing work of subordinate personnel.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Two years experience in the operation of bindery or photocopying equipment operation which includes one year lead experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Printing and Reproduction Services Supervisor Job Description



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