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You are here: The Job Explorer > Job Description > Word Processing Operator

Word Processing Operator Duties and Responsibilities

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Purpose of Classification:

Operates word processing equipment to record, edit, store and revise correspondence, reports, statistical tables, forms and other materials utilizing clerical skills and knowledge of word processing functions.

Distinguishing Characteristics:

This is first in a series of three classifications. Incumbents in this classification receive assignments, instruction or assistance from senior operators or clerical supervisors. Assignments are of a routine nature and do not typically deviate from an established format.

Examples of Duties:

  • Reads instructions on work requests or log-in forms to determine procedures to be followed regarding material to be prepared or revised and the requested format for finished copy.
  • Word processes original material into machine memory typing from printed copy, machine dictation or handwritten materials.
  • Locates documents in files when revisions are requested and inserts, deletes, corrects, repositions or reformats document.
  • Operates peripheral equipment such as printers, copiers or dictaphones to produce documents.
  • Identifies and takes corrective action to resolve routine operational problems.
  • Reads proof copy of documents entered into machine memory and corrects typographical and spelling errors, prints out final copy and records material for future reference.
  • Answers phone calls, takes inventory of office supplies and/or serves as back-up clerical/office staff.

Knowledge, Skills and Abilities:

  • Knowledge of business English and spelling.
  • Knowledge of word processing operations.
  • Skill in typing from a variety of rough copy or from a transcriber.
  • Skill in producing well balanced grammatically correct and attractively arranged material.
  • Skill in following verbal and written instructions.

Minimum Qualifications:

Completion of a word processing equipment operator training course; OR, Six months of word processing experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Word Processing Operator Senior Job Description



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