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You are here: The Job Explorer > Job Description > Academic Advising Coordinator

Academic Advising Coordinator Duties and Responsibilities

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Purpose of Classification:

Manages the activities of academic advising programs. Supervises subordinate professional or clerical personnel. Advises students with unique problems and gives advice and leadership to Academic Advisors regarding difficult cases. Coordinates internship programs including promotion, recruitment, placement, and progress of students.

Distinguishing Characteristics:

This is fourth in a series of four classifications and is distinguished from the lower levels in that incumbents deal with the most difficult advisement cases, have supervisory responsibility over a group of Academic Advisors and coordinate advisement programs.

Examples of Duties:

  • Designs, implements, oversees, and evaluates an advising program; assesses diverse needs of students who use the advising services and adjusts the structure of the program to address those needs as well as the university mission statement; recommends policy and procedural changes to administrators.
  • Establishes program mission and goals and objectives; prepares a budget; manages available resources (e.g., money, space, staff, supplies) designated for program operation.
  • Hires, coaches, supervises, reviews, and terminates assigned employees, or makes effective suggestions and recommendations that are given particular weight regarding the employment status of assigned employees.
  • Makes administrative decisions regarding student petitions, appeals, disqualification and changes to their degree programs.
  • Advises and counsels students on academic, curricular, career and personal issues; assists academic advisors with difficult cases.
  • Conducts recruitment and orientation programs for prospective university students or participants in special programs, such as internships or advanced standing programs.
  • Develops and conducts informational seminars and workshops for students, faculty advisors, and community college counselors.
  • Develops and prepares advising materials, such as brochures, handouts, general information summaries, and newsletters.
  • Coordinates internships and scholarship programs; develops internships programs; obtains internship; prepares budget; recruits student participants; places students; promotes program; determines requirements and evaluates student performance.
  • Represents unit on various university committees to initiate change and to resolve issues related to academic services and curriculum requirements.
  • Maintains program usage statistics analyzes data, and prepares reports.
  • Composes and edits varied university publications (class schedule university catalog, articulation documents, program brochures, etc).
  • Serves as liaison for community colleges and university departments in providing recruitment and advisement information.
  • Develops research proposals, writes grants, prepares presentations in the field of academic advising and student support services.
  • Researches, develops and applies technology to support advising programs and services.
  • Develops procedures to ensure activities of program are consistent with the legal requirements and professional standards.
  • Represents unit on statewide articulation groups; evaluates courses of other institutions and determine course equivalencies; provides equivalency information to registrar and articulation coordinators.
  • Consults academic unit heads in the creation and maintenance of course edits and professional program codes.
  • Serves as security administrator for academic unit; responsible for determining which personnel requires access to override capabilities and advising clearances.

Knowledge, Skills and Abilities:

  • Knowledge of student development theory.
  • Knowledge of advising practices and principles.
  • Knowledge of university curriculum requirements.
  • Skill in teaching.
  • Skill in public relations.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Master's degree in field related to area of assignment AND four years experience in advisement, which includes one year coordinating the work of others; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Academic Advisor Job Description



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