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You are here: The Job Explorer > Job Description > Academic Advisor Senior

Academic Advisor Senior Duties and Responsibilities

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Purpose of Classification:

Interviews, advises and counsels students regarding policies, procedures, and academic requirements of a specific program or major and applies current student development theory. Prepares and develops advisement and recruitment materials. Coordinates and presents academic information to students and potential students during orientation or recruitment efforts.

Distinguishing Characteristics:

This is second in a series of four classifications and is distinguished from the Academic Advisor in that 1) this individual has supervision responsibility or is responsible for the development and coordination of a special advising program and 2) has authority to approve student academic progress. Academic Advisor Seniors also possess a full-range of professional knowledge and experience, which allows them to work independently with less supervision and review.

Examples of Duties:

  • Coordinates a special program such as peer advising, career placement, internships or college honors program; designs program structure and adjusts it to accommodate changing conditions; serves as program liaison with campus divisions, the community, and other institutions; monitors and evaluates program effectiveness; trains and monitors staff who assist with the program.
  • Speaks to various organizations, students and prospective students about the special program for recruitment and orientation purposes; prepares materials to promote and support the program and designs presentation format to address concerns of diverse groups; identifies target markets for recruitment; advises students regarding eligibility and procedures.
  • Assesses the student's stages of development (academic, career, and personal) and promotes student growth by determining suitable development tasks; assists student in establishing realistic and attainable academic and career goals.
  • Advises students on academic, career and personal issues; identifies the education and career options appropriate for each student and assists with the analysis of each option, including possible outcomes and their implications; if needed, refers student to counseling services. Provides student with broad and comprehensive knowledge of university curriculum and course content and assists with decision-making.
  • Teaches decision-making strategies and problem-solving skills to students by modeling and example.
  • Assists student in identifying factors that contribute to lack of academic progress; helps student examine alternatives when goals are unattainable; applies appropriate retention strategies to support students' efforts.
  • Advises students in academic difficulty to develop academic action plan; reviews petitions for re-admittance; interview readmittees; recommends re-admittance or denial and monitors student's progress.
  • Approves and certifies students' programs of study for fulfillment of graduation requirements; approves and verifies proposed changes to programs and assists students in their completion; determines if all requirements such as general education, major, grade point average and total units have been met.
  • Monitors academic progress of students; analyzes progress reports from instructors; determines eligibility and satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring) and refers students to appropriate campus resources for assistance; communicates findings to coaches and administrators.
  • Checks and approves various forms for accuracy such as grade changes, overload petitions, curriculum changes; assists students in preparing various petitions.
  • Provides information and statistical data, such as detailed enrollment statistics on the special program; analyzes data and writes reports as requested; maintains academic files.
  • Develops and coordinates various seminars, orientations, workshops or other activities.
  • Assists in preparation of class schedule and university catalog.
  • Serves on various committees to give input in the development, refinement and updating of university/college academic procedures.
  • Evaluates academic credentials for transfer of credit or graduation requirements.
  • Assists in training of new staff.

Knowledge, Skills and Abilities:

  • Knowledge of student development theory.
  • Knowledge of university and college curriculum content and requirements.
  • Knowledge of advising practices and principles.
  • Skill in public relations.
  • Skill in both verbal and written communication.
  • Skill in interviewing and advising.

Minimum Qualifications:

Bachelor's degree in Education, Counseling or field related to area of assignment AND three years experience in teaching and/or advisement; OR, Master's Degree appropriate to the field of assignment AND one year experience in teaching and/or advisement; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Academic Personnel Specialist Job Description



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