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You are here: The Job Explorer > Job Description > Grant and Contract Coordinator

Grant and Contract Coordinator Duties and Responsibilities

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Purpose of Classification:

Coordinates and administers grant and contract proposals and subsequent awards in conjunction with a centralized sponsored program administration unit. Writes, reviews and prepares related proposals, reports and educational materials and coordinates their distribution. Monitors awarded projects and prepare budget projections, financial statements, reports and complex analyses according to state, university or sponsor requirements.

Distinguishing Characteristics:

This is distinguished from other sponsored program classifications in that incumbents function as liaisons with the centralized sponsored program administration personnel and are involved from pre-award stages through termination of grant or contract. This classification is typically found at the college or departmental level. This is the first in a series of two classifications.

Examples of Duties:

  • Collaborates and works closely with centralized sponsored program administration in performance of tasks.
  • Consolidates, writes or rewrites proposal input; assists faculty and staff in the development of proposals with emphasis on sponsor identification and budget preparation; interprets sponsoring agency guidelines to ensure compliance with all sponsor, state, and university requirements.
  • Reviews pre-award documents for compliance with policies; analyzes and negotiates terms and conditions of pre-award.
  • Examines and approves expenditures for sponsored projects accounts of the college, ensuring compliance with all restrictions and specifications of sponsor and university.
  • Prepares regular and complex special reports, financial statements, forms or studies for sponsor and department or university; utilizes past reports, the university accounting system and other resources.
  • Advises and counsels faculty and staff regarding procedures, pertinent developments, account status or alternatives for various sponsored programs.
  • Sets up new accounts and closes accounts after termination dates in accordance with established procedures; insures all required reports are sent to sponsor for project termination.
  • Plans, arranges and participates in workshops and seminars to promote participation in the proposal process.
  • Coordinates and disseminates information to faculty and staff on potential research opportunities and funding sources.

Knowledge, Skills and Abilities:

  • Knowledge of policies and procedures of various funding agencies.
  • Knowledge of research methods and grant and contract administration.
  • Skill in both verbal and written communication.
  • Knowledge of computer systems.

Minimum Qualifications:

Bachelor's Degree in Business, Public Administration or related field AND one year directly related experience; OR, Five years of directly related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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