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You are here: The Job Explorer > Job Description > Human Resources Specialist

Human Resources Specialist Duties and Responsibilities

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Purpose of Classification:

Performs basic professional human resource assignments in areas such as employment, compensation, classification, employee relations, training, benefits and/or organizational development. Incumbents typically explain university policies and procedures and then advise as what actions can or should be taken.

Distinguishing Characteristics:

This is second in a series of five classifications and is distinguished from the clerical level in that this classification advises staff and the public on human resources actions that can and must be taken. Incumbents typically explain university policies and procedures and then advise what actions can or should be taken.

Examples of Duties:

  • Reviews university human resources policies and procedures, determines actions to be taken and advises Department Heads, employees and the public on what actions must be taken; may also function in an informational role in areas where specific advice is not needed.
  • Investigates circumstances surrounding disciplinary actions and informs of procedural policy; advises if policy should be followed or if it might be more appropriate for a special action; assists in the mediation of employee grievances.
  • Performs local salary surveys as directed and responds to salary survey requests from outside the university.
  • Informs new employees of university policy pertaining to employment, promotion and transfer; reviews employment applications and evaluates minimum qualifications and determines equivalent qualifications if necessary.
  • Prepares position announcements, advertisements and information materials for recruitment; maintains records in support of the university Affirmative Action Program.
  • Assists in the preparation of needs analysis to identify training needs; researches instructional materials to meet training requirements; develops broad curriculum outline; arranges for instructors; schedules workshops and seminars.
  • Assists with the revision of training programs; prepares and presents a variety of training workshops and seminars.
  • Counsels employees on benefit and retirement programs.
  • Performs routine data input into HRIS to establish and update applicant and employee records and benefits information.
  • Prepares and edits correspondence and forms including benefit eligibility announcements and applicant referral notices.
  • Prepares reports, graphs, charts and statistics in support of human resource operations and studies.
  • Assists in or conducts new employee orientation programs.

Knowledge, Skills and Abilities:

  • Knowledge of principles, practices and standards of human resources administration in assigned area.
  • Knowledge of state and federal regulations in assigned area.
  • Skill in both verbal and written communication.
  • Problem analysis and resolution skills.

Minimum Qualifications:

Bachelor's degree in Personnel, Business Administration or related field; OR, Four years of progressively responsible human resources experience in one or more funtional areas; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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