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You are here: The Job Explorer > Job Description > Library Assistant

Library Assistant Duties and Responsibilities

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Purpose of Classification:

Performs the support and processing functions of a library unit such as preparing order forms, inputting online records or sorting library material. Works with a variety of library automated systems providing service to library users, library staff or libraries. Monitors the work of student assistants.

Distinguishing Characteristics:

This is the first in a series of four classifications and is distinguished from the Library Assistant Senior in that this classification adheres to specific and detailed guidelines while the Library Assistant Senior creates descriptive bibliographic records, negotiates fines with library users and reviews and corrects online error reports. This classification operates under direct supervision and may report to a Library Assistant Senior, Library Specialist or Senior, Library Supervisor or Senior Librarian or Department Head.

Examples of Duties:

  • Inputs and updates online records including bibliographic and patron records on automated systems following a standard format; searches bibliographic records or other data on automated systems.
  • Provides clerical support which may include preparing supply order forms and monitoring supply inventory, compiling statistics for monthly and annual reports, reporting equipment problems, maintaining equipment reports and/or scheduling and billing for library services; prepares meeting room schedules.
  • Sorts and routes incoming and outgoing mail; prepares library materials for shipment and receives returned material.
  • Processes monograph and serial publications including withdrawing volumes and titles from the collection, assigning backlog accession numbers, maintaining department backlog, proofreading catalog records and maintaining holding information; processes claims for outstanding orders.
  • Circulates library material utilizing an automated system and provides reserve service and directional information; refers library users to the appropriate reference area; receives, processes and prepares library and non-library material for circulation that are received from faculty for course reserve; reviews qualifications and issues community use cards.
  • Sorts and shelves library materials and shifts library collections; prepares library material for shelving and circulation by preparing call number labels, stamping, labeling and inserting a detection device; reviews damaged library material and routes to appropriate staff member for repair.
  • Coordinates the processing of hold and recall requests and notifies library users of availability; resolves overdue recall problems, following established guidelines.
  • Verifies correct form of entry for monographs and serials; alphabetizes and files cards in the library catalog; identifies and resolves catalog card problems; prepares cross-references for library catalog; creates name authority records.
  • Opens the department and/or building following established guidelines.
  • Assists in the training of student assistants and coordinates their work.
  • Interprets and enforces library and university policy and procedures; interacts appropriately with library users and refers problems to a higher level.

Knowledge, Skills and Abilities:

  • Knowledge of general library procedures and policies.
  • Knowledge of automated library functions.
  • Skill in following directions accurately.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Six months of library or related clerical experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Library Assistant Senior Job Description



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